Pa Cmo

2 weeks ago

Cape Town, Western Cape, South Africa PepsiCo Full time

Overview:

  • The incumbent is required to provide professional and effective secretarial, administrative and financial processing support to the Directors and members of the Leadership team.
  • To manage and coordinate efficiently run processes relating to travel, hosting of high profile delegates, events coordination, procurement processes and relevant internal systems as well as diary management.
  • A confidential Personal Assistant with a high level of professional acumen, who supports the CMO Director amongst others; as well as identified members of the Leadership team.
  • This role requires an incumbent with a high level of initiative in handling business and travel arrangements, coordinating events and meetings, diary management, Rerouting urgent matters for attention in the absence of the senior leaders, managing vendors and the procurement process and communicates with company senior leaders and executives outside of the organisation.

Responsibilities:

  • Overall management of functional Directors office in a professional manner that reflects the core values of the Company, and supports the strategic responsibilities and objectives of the Function.
  • Liaise with, and support of, key strategic suppliers, customers, external Agencies and other members of the
executive team, non-executive directors, shareholder representatives and other senior stakeholders in both
the public and private sectors in order to ensure ongoing and constructive relations.

  • Organisation of Directors day and management of electronic diary which involves management of external
and internal meetings, conference calls, events, etc.

  • Provide general and diverse administrative support for Directors
  • Coordinate guest visits, programme, accommodation, transport and meetings.
  • Handle internal and external calls efficiently and professionally.
  • Compile documents, reports and presentations for various meetings as and when required.
  • Maintain an efficient filing system.
  • Manage contacts to ensure uptodate database entries and track key relations
  • Demonstrate minute taking of key Functional Team meetings
  • Alignment with COSO Control and Control Team
  • Complete T&E accurately and timeously for Directors
  • Engage with suppliers were relevant and ensure timeous payment
  • Manage the purchase of office supplies and all other items needed.

Qualifications:

  • 3 year Tertiary Qualification / Secretarial Qualification
  • Excellent administration & organisational skills
  • Excellent report writing skills
  • Document management
  • High degree of computer literacy: Outlook, Power Point; Excel & Word, Publisher, SAP Professional
  • Minute taking of Executive Meetings
  • Minimum of 5 years experience as an executive assistant in a corporate environment / CEO /Senior Vice
President

  • Conference & events management experience as per PA experience
  • Experience as an Executive Assistant to 35 Senior Directors Simultaneously
  • Confidentiality
  • Professional communication
  • Strong Interpersonal skills with the ability to influence and relate to people from diverse backgrounds
**"PepsiCo is an Equal Opportunity Employer in line with the Employment Equity Act"

  • Pa Cmo

    2 weeks ago

    Cape Town, South Africa PepsiCo Full time

    **Overview**- The incumbent is required to provide professional and effective secretarial, administrative and financial processing support to the Directors and members of the Leadership team.- To manage and co-ordinate efficiently run processes relating to travel, hosting of high profile delegates, events co-ordination, procurement processes and relevant...