Personal Assistant To Managing Director

2 weeks ago

Pretoria, Gauteng, South Africa Gap Infrastructure Corporation - Gic Full time

PERSONAL ASSISTANT TO MD OF NATIONAL INFRUSTRUCTURE FUND

Starting Date:

  • ASAPLOCATION:
  • CENTURIONPrimary: To provide direct administrative support to the MD ('executive management') and indirect support to the Board of Directors and, as required, its Committees, while managing very confidential material and information

Secondary:
As a member of the support services cross-functional team, provide support and oversight of the office administration functions including, facilities, telephone, purchasing, equipment maintenance and other duties as may be required for successful organisational results

EDUCATION and EXPERIENCE:
Matric5 – 10 years' experience as an Executive

PAKEY REQUIREMENTS:
Management of the MD's calendar. Reviewing of MD's mail/incoming correspondence, sorting, and filing as required.

Providing reminders regarding upcoming meetings, events or anything requiring a collective action from the executive team and/or other team members.

Prepare correspondence and communications (as it pertains to the executive management team). Miscellaneous administrative support as required (e.g. Letters, presentations, correspondence, meeting preparation). Assist with projects as required. Maintain filing system and overall confidentiality levels associated with performing duties as assigned. Preparation of draft agendas, and other documents (as required). Ensure tidiness of the office (e.g. after meetings ensure office is tidy); ensure the office facilities maintain a professional appearance. Prepare, review and distribute monthly/quarterly/semi-annual/annual project reports for contracts/grants as well as other reports as needed and instructed. Handling corporate credit card transactions for the Department and reconciliation. General assistance to the departmental team.
Manage/control the MD's task items for the team to ensure timely adherence to deadlines.

Computer Competency Requirements:
Computer literate in MS Office. Employment Type Full-time.#J-18808-Ljbffr

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