Facilities Administrator

2 weeks ago


Centurion, Gauteng, South Africa Stowe Holdings (PTY) LTD Full time

Are you a detail-oriented professional with a passion for ensuring smooth facility operations? Stowe is seeking a dedicated Facilities Administrator to join our team and oversee administrative and operational duties across the JHB, Bloem, and KZN regions.


Job Purpose:

As a Facilities Administrator, you will play a crucial role in daily facilities inspection, maintenance coordination, resource allocation, vendor administration, and compliance with health and safety regulations.


Key Responsibilities:

Resource Allocation, Provincial Coordination (40%):

  • Allocate resources for optimal maintenance.
  • Administer the ordering and issuing of tags for office security.
  • Monthly consumable orders and counting for assigned regions.
  • Participate in asset register compilation and updates.

Vendor Administration and Budget Administration (35%):

  • Coordinate external maintenance vendor visits.
  • Obtain quotes and compile documentation for vetting.
  • Create Purchase Requisitions (PRs) and manage budget data.
  • Act as a liaison with vendors, collating data for procurement processes.

Compliance and Safety Emergency Response (10%):

  • Ensure personal compliance with health and safety regulations.
  • Report nonadherence to relevant standards.
  • Contribute to safety incident investigations and reporting.
  • Monitor office maintenance, report defects, and complete inspections.

Travel and Reporting (10%):

  • Administer flights, accommodation, car hire, petty cash, and credit card topups.
  • Complete recon reports for keys, tags, water, stationery, and stock requisition.

Continuous Improvement (5%):

  • Contribute ideas for efficiency improvements in facility administration.
  • Assist in staging and rearranging offices for an improved work environment.

Competencies/Skills Required:

  • Attention to detail.
  • Customer orientation.
  • Stakeholder management.
  • Prioritizing and multitasking.
  • Initiative and selfmotivation.
  • Interpersonal relationships.
  • Professionalism.
  • Good written and verbal communication skills.
  • Good timeadministration.
  • Technical skills.

Minimum Requirements:

  • Certificate or relevant Facilities Administration/Management.
  • 23 years of experience in facilities administration or a related field.
  • Proven experience in facilities administration.
  • Knowledge of building systems, codes, and regulations.
  • Strong organizational and problemsolving skills.
  • Excellent communication and interpersonal abilities.

Job Types:
Full-time, Permanent

Application Deadline: 2023/12/18

Salary:
R8 000,00 - R10 000,00 per month

Education:

  • Certificate (required)

Experience:

- facilities administration: 2 years (required)
- vendor administration: 2 years (required)
- asset register administration: 1 year (required)

Application Deadline: 2023/12/18

  • Centurion, Gauteng, South Africa Stowe Holdings (PTY) LTD Full time

    Are you a detail-oriented professional with a passion for ensuring smooth facility operations? Stowe is seeking a dedicated Facilities Administrator to join our team and oversee administrative and operational duties across the JHB, Bloem, and KZN regions.Job Purpose: As a Facilities Administrator, you will play a crucial role in daily facilities inspection,...


  • Centurion, Gauteng, South Africa Bidvest Facilities Management Full time

    MAINOUTPUTS Adhere to procedures and policies and aid in improving procedures regularly. Ensure that monthly tasks and reporting outputs are delivered on time internally and externally. Identify and report problem areas within the legal department's contract administration. Contract management ensuring that the necessary contract documentation is in place...


  • Centurion, Gauteng, South Africa Bidvest Facilities Management Full time

    ROLE PURPOSEPerforms administrative and office support activities for multiple projects and engineering resources. Duties may include fielding telephone calls, receiving and directing visitors, travel arrangements, filing, receipting, and recording of documentation received. The updating of data in SAP.MAIN OUTPUTS Registering of projects on SAP Tracking of...


  • Centurion, Gauteng, South Africa SKG Properties Full time

    The Facilities Coordinator will be responsible for the maintenance and upkeep of all SKG facilities. By providing technical and financial management expertise either directly or through the selection and management of outsourced service providers. The facilities coordinator responsibilities will include maintenance services management; service delivery;...


  • Centurion, Gauteng, South Africa E2E Staffing (PTY) LTD Full time

    The facilities Coordinator will be responsible for the maintenance and upkeep of all group facilities. By providing technical and financial management expertise either directly or through the selection and management of outsourced service providers. The facilities coordinator responsibilities will include maintenance services management; service delivery;...


  • Centurion, Gauteng, South Africa E2E Staffing (PTY) LTD Full time

    Job Description:The facilities Coordinator will be responsible for the maintenance and upkeep of all group facilities. By providing technical and financial management expertise either directly or through the selection and management of outsourced service providers. The facilities coordinator responsibilities will include maintenance services management;...

  • Facilities Manager

    2 weeks ago


    Centurion, Gauteng, South Africa SSG Holdings Full time

    We are looking for an experienced Facilities Manager to oversee all building-related activities. You will be responsible for preserving the good condition of infrastructure and ensure that facilities are safe and well functioning.The goal is to ensure our business's accommodation is problem-free and safe so that employees can work under the best...

  • Ppm apm Administrator

    2 weeks ago


    Centurion, Gauteng, South Africa Bidvest Facilities Management Full time

    ROLE PURPOSEThe Generator Administrator will monitor and drive progress updates on all active tasks by interfacing with Bidvest field teams and regional role players and use of the Vodacom systems.MAIN OUTPUTSIFS Activities: Generator Dash Board: Check RTC Tasks if survey is completed. Put Task in Complete. For all regions Reports: Pull reports on required...


  • Centurion, Gauteng, South Africa Bidvest Facilities Management Full time

    ROLE PURPOSEThis role provides comprehensive support to clients regarding soft services. You will be the primary point of contact for client inquiries, escalations, and advising on changes to these services.MAIN OUTPUTSClient Dealing with Client queries / escalations regarding Soft Services. Assisting with Client advising regarding changes to Soft...

  • Bid Manager

    2 weeks ago


    Centurion, Gauteng, South Africa Bidvest Facilities Management Full time

    ROLE PURPOSEDelivery of high-quality bid proposals and submissions by refining and enhancing the company bid strategy on an ongoing basis. Oversee and coordinating the bidding process within the company. Analyse and evaluate bid requirements and assign to the relevant internal departments. Formulate effective strategies for the bidding process, manage...


  • Centurion, Gauteng, South Africa Bidvest Facilities Management Full time

    ROLE PURPOSETo provide administrative, coordination and project support to Implementations Managers.MAIN OUTPUTS Coordination with Implementation Executive and monitor all phases of implementation projects. Administrative support to Implementation teams. Manage Implementation IShare document library and ensure all documentation complies with the required ISO...


  • Centurion, Gauteng, South Africa HILLPET CONSTRUCTION MANAGEMENT Full time

    Office AdministratorResponsibilities: Answer phones and take messages. Setting up and coordinating meetings. Manage mail correspondence. Receive clients and visitors. Help maintain office calendar. Assist with invoicing. Perform data entry and filing tasks. Manage inventory of office supplies. Facilities management. Information management.Office...


  • Centurion, Gauteng, South Africa Saab Inc. Full time

    We have a vacancy for an Executive Marketing Administrator within the Business Develop, Marketing & Sales Department. _You must possess exceptional timemanagement and multitasking skills to handle multiple responsibilities efficiently_Your roleAdministration: Diary management for the Vice President and Head of Business Development and Strategy Determine...

  • Office Administrator

    2 weeks ago


    Centurion, Gauteng, South Africa Analytical Forensic Investigation Services Full time

    We are seeking a reliable Office Administrator, who is able to execute administrative duties as well as additional tasks that may arise from time to time.The individual should be trustworthy and reliable, able to work under pressure and have excellent time management & prioritization skills.**Responsibilities: - * Welcoming visitors and directing them to the...


  • Centurion, Gauteng, South Africa Bidvest Facilities Management Full time

    ROLE PURPOSESupport all aspects of the Company fleet - owned, leased or rentals to maximize efficiency, increase productivity and improve safety for an organization's vehicles and drivers.Effectively support the Fleet team in terms of:Management of fleet to keep the fleet running efficiently, highest up time and within budget. Support the Executive,...


  • Centurion, Gauteng, South Africa Delta Electronics Full time

    Company DescriptionDelta Electronics is a global developer and manufacturer of highly efficient switching power supplies and thermal management systems and solutions in the areas of Industrial Automation, Building Automation, Data Centre Infrastructure, EV Charging, Telecom Energy, Renewable Energy and Display and Monitoring Solutions. It has close to 200...

  • Logistics Manager

    2 weeks ago


    Centurion, Gauteng, South Africa Bidvest Facilities Management Full time

    ROLE PURPOSEThe Logistics Manager is responsible for overseeing and managing all aspects of the Clients Contract Logistics operations. This includes the managing and ordering of inventory, forecasting, coordinating the movement of goods from Client to Region, management and monitoring of overall stock accuracy as well as Vehicle stock accuracy, handling...

  • Bookkeeper

    2 weeks ago


    Centurion, Gauteng, South Africa Bidvest Facilities Management Full time

    ROLE PURPOSEResponsible for General Financial Accounting duties specifically on Contracts. Support Operational staff and Provide Reports, Invoicing to the client.MAIN OUTPUTS General Administration & filling (ensure confidential information is kept safe) Responsible for performing and following up on monthly balance sheet reconciliations Petty cash function...


  • Centurion, Gauteng, South Africa Bidvest Facilities Management Full time

    BRIEF ROLE DESCRIPTION:KEY PERFORMANCE AREAS (KPAs): Develop and implement an effective and comprehensive compliance program, policies, and procedures within the organization. Monitor and evaluate the organization's compliance with applicable laws, regulations, and industry best practices. Conduct regular risk assessments and develop strategies to mitigate...


  • Centurion, Gauteng, South Africa Danaher Full time

    Beckman Coulter Diagnostics, a renowned leader in the field of medical diagnostics, is seeking a dynamic and detail-oriented individual to join our team as a Logistics and Distribution Warehouse Administrator. This position offers an exciting opportunity to contribute to our mission of advancing healthcare through innovative solutions. If you are passionate...