Fleet Specialist 6 Months Contract

2 weeks ago


Centurion, Gauteng, South Africa Bidvest Facilities Management Full time

ROLE PURPOSE


Support all aspects of the Company fleet - owned, leased or rentals to maximize efficiency, increase productivity and improve safety for an organization's vehicles and drivers.


Effectively support the Fleet team in terms of:

  • Management of fleet to keep the fleet running efficiently, highest up time and within budget.
  • Support the Executive, Management and Strategy to achieve set out annual targets

MAIN OUTPUTS Financial Management**- Assist in supporting the insurance process: expenditure and outstanding claims in line with finance requirements

  • Accounts processing
  • Ensure correctness of all invoicing
  • Invoicing timing processing in the correct month
  • Efficient controls exercised over cash expenses
  • Ensure upfront approvals by the correct level of authority
  • Asset Management
  • Maintain the master data base with relevant fleet details driver name, ID, license, vehicle listing, etc.
  • Assist in documenting all relevant information for fleet data
  • Maintain reporting platform
  • The KPI for this task will be measured against accuracy of data and sense of urgency

Customer and Stakeholder Management

  • Client relations
  • Support Executive to achieve positive CSI results
  • Maintain and update the SPOC matrix to ensure continuity of business

Internal Controls and Administration

  • Internal Controls
  • Identify problems proactively and resolve timeously
  • Effectively communicate any changes which affect direct / indirect team
  • Administration
  • Support and complete all administrative responsibilities
  • Data integrity, driver files, vehicle files, cost center allocation.
  • Insurance claim process
  • Program management to migrate manual processes into technological solutions
  • License and registration management find ways to fine tune vehicle licensing procedure
  • Vehicle tracking ensure all vehicles are fitted with working tracking devices

Quality standards and Operations

  • Quality Control
  • Contribute towards continually improving all aspects of fleet service delivery
  • Conduct monthly fleet inspections / audits as and when required
  • Responsible to ensure vehicle quality standards are consistently maintained in accordance to SLA, regulatory standards, road safety of SA and company & client requirements
  • Operations
  • Distribution of all relevant fleet requirements fuel cards, Etags, licenses, traffic fines, proxy forms, etc.
  • Vendor listing windscreen repairs, tyre fitment center liaise with Technical manager
  • Adhere and ensure all process and regulatory compliance
  • Fuel Management
  • Support the management of generators and mobiles
***
QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE

_The Applicant must meet the following_

_ requirements:
_


  • Tertiary qualification in logistics, fleet or supply chain management
  • Industry related diploma / degree
  • Matric


Driver's License
  • Code B
  • Minimum of 35 years' experience in fleet management environment
  • Logistics / Distribution and Fleet Management
  • Financial Management
  • HR/IR Management
  • Supply Chain Management
- (ISO) 9001:2008 Quality Management Knowledge

  • Intermediate Excel proficiency will be advantageous
  • SAP proficiency will be advantageous
  • Uptodate knowledge of SA road traffic regulations
  • Abide by OHASA

FUNDAMENTAL COMPETENCIES

  • Success driven
  • Selfawareness
  • Selfmanagement
  • Results / Output orientated
  • Social awareness
  • Integrity
  • Continued Learning
  • Operate with sense of urgency
  • Ability to negotiate tactfully
  • Able to function autonomously
  • Adaptable and flexible
  • People skills
  • Multicultural awareness
  • Business Acumen
  • Analytical
  • Problem solver
  • Create your own framework
  • Systematic
  • Anticipate and solution
  • Customer service orientation
  • Self Confidence
  • Positive attitude
  • Communication
  • Team Player
  • Time management
  • Coping with pressure
  • Ability to accept constructive feedback
  • Strong work ethic reliability

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