Bid Specialist

2 weeks ago

Cape Town, Western Cape, South Africa Minerva Group Full time

To support the planning, organisation, and monitoring of all aspects of the preparation of bids from RFI/RFQ to the start of contract negotiations.


The role will be divided in to 3 major responsibilities

  • General Administration
  • Monitoring of new bid adverts on a daily basis and preparing summary in respect thereof;
  • Assist with the qualification of all tenders
  • Compilation of tenders
  • Registration of all tenders on the CRM
  • General query handling;
  • Escalation of queries;
  • Ad hoc maintenance of bid register;
  • Ad hoc updates to tender/bid library;
  • Maintenance of electronic filing system;
  • Completion of Supplier Database Registrations as and when needed;
  • Follow up of expiry of supporting documentation (Tax Clearance Certificates, ICASA licenses etc);
  • Provide ongoing assistance to the Sales Director/Bid Administrator as and when required;
  • Monitoring of National Treasury website for circulars in terms of new procurement policies/legislation etc;
  • Administration of electronic contracts database.
  • Pre RFI/RFQ Submission
  • Arranging payment and collection of bid document;
  • Coordinating compulsory briefings/site surveys;
  • Formatting of bid response documents according to Style Guide;
  • Checking of documents from a grammatical and layout perspective;
  • Printing and collation of responses;
  • Arranging delivery of bid responses;
  • Completion of statutory RFP/RFQ document with the assistance of Bid Administrator.
  • Post Submission
  • Completion of submission summary report (pricing, solution etc);
  • Follow up with Organ of State/customer until award;
  • Monitoring of state organ/client websites for award information.

Ensure full coordination of bid writing process

  • Facilitate the writing of comprehensive responses of converged RFBs, RFQs & RFPs
  • Full coordination of bid process timeously in line with client specifications
  • Manage all aspects and stages of the bid proposal, including Initiation and planning, kickoff solution definition, content development and response consolidation
  • Proofreading, quality, and versioncontrolling bid document for full signoff level to meet customer deadlines
  • Effectively manage bid resources to facilitate the development of appropriate deal strategies, solution and service methodologies, commercial models and delivery/service management plans
  • Establish clear and effective plans for each bid and execute in accordance with these plans
  • Ensure that the business risk exposure on all bids is understood, documented, communicated to all stakeholders and appropriately addressed/ mitigated
  • Communicate accurately and timeously with all involved stakeholders and take responsibility for communication being received and understood
  • Manage performance issues and escalations in the interests of ensuring bid progress and the development of a compelling offer
  • Facilitate the compilation and delivery of all clientfacing bid deliverables in accordance with client instructions and requirements as well as the organisation's standards
  • Understand the divisional and group's business model and key functions and offerings, as well as local operating, commercial and general business environment and conditions
  • Develop knowledge of business, its products and services by reading and review previous bid and design documents and spending time with presales, technical and commercial function
  • Review and improve other customer materials and develop a consistent set of standards for other commercial functions to follow
  • Develop a set of standard templates for less complex bids
  • Manage bid notification platforms and alerts, ensuring the company never misses and opportunity

Management Updates and storing of write ups

  • Update of content and methodologies of the different divisional write ups
  • Keep an auditable trail of all bid artefacts and records on recognised company systems
  • Keeping and storing the updated writeup on Bid office share drive

Management of key stakeholders

  • Assisting the Business Development Managers and operation managers in compiling winning bid strategies, focusing on specific areas that require more complex solutions
  • Review all customer requirements to ensure that they are met in the proposal and collaborate with a wide variety of involved parties to include all necessary information within the proposals

Project Management of assigned Bid processes

  • Project manage tender/proposal responses bringing together input from all stake holders and relevant parties
  • Tracking of tender / RFP process and exact record keeping of strategic dates and information to be provided / presented

Ensure the Bid prepared are aligned to approved pricing guidelines

  • Compile Accurate pricing of new and renewel costing
Skills and Competencies

  • Selfmotivated with good interpersonal and communication skills
  • Written proficiency in English with excellent interpersonal and communication skills
  • Strong numerical ability
  • Service driven, innov

  • Bid Manager

    3 days ago

    Cape Town, Western Cape, South Africa NTT Full time

    Continue to make an impact with a company that is pushing the boundaries of what is possible. At NTT DATA, we are renowned for our technical excellence, leading innovations, and making a difference for our clients and society. Our workplace embraces diversity and inclusion – it's a place where you can continue to grow, belong, and thrive.Your career here...

  • Bid Writing Specialist

    2 weeks ago

    Cape Town, Western Cape, South Africa Construct Full time

    Role summary:As a Bid Writing Specialist, you'll be a key member of a high-performing sales team driving OES' growth strategy in EMEA and the US. As part of a growing team you'll have the opportunity to make the role your own and make an impact in a big way. You'll be expected to work from 9 AM to 5 PM UK time as your main working hours. However, you would...

  • Bid Writing Specialist

    2 weeks ago

    Cape Town, Western Cape, South Africa Construct Full time

    Role summary:As a Bid Writing Specialist, you'll be a key member of a high-performing sales team driving OES' growth strategy in EMEA and the US. As part of a growing team you'll have the opportunity to make the role your own and make an impact in a big way. You'll be expected to work from 9 AM to 5 PM UK time as your main working hours. However, you would...

  • Bid Manager

    2 weeks ago

    Cape Town, Western Cape, South Africa Hyperiondev Full time

    HyperionDev is one of the largest providers of accelerated tech education in EMEA and one of the oldest providers of 'coding bootcamps' in the world. We work with top universities such as Imperial College London, The London School of Economics, The University of Edinburgh, and Stellenbosch University to deliver structured technical courses and bootcamps that...

  • Bid/tender Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa GIBB Full time

    GIBB's Roads and Highways Services Delivery Unit provides a comprehensive range of services that include traditional consulting services (design, procurement and contract supervision), Public Private Partnership (PPP) solutions and asset management services. This includes high capacity freeways, interchanges and bridges, airport pavements, rural roads...

  • PPC Specialist

    2 weeks ago

    Cape Town, Western Cape, South Africa The Moorings Full time

    We're on the search for a proactive Paid Search Digital Media Specialist to join Travelopia, who has a particular flair for working with dataOperating across the globe including Europe, Australia, North America and Canada, we're passionate about being the best and pride ourselves on the unique and diverse range of holiday experiences we offer our...

  • PPC Specialist

    2 weeks ago

    Cape Town, Western Cape, South Africa Initiate international Full time

    We are seeking a talented PPC Specialist with a fervent dedication to digital marketing and a demonstrated history of effectively overseeing and refining PPC campaigns to join our client's team in Cape Town. The perfect fit will possess a blend of analytical prowess, creativity, and a solid grasp of industry standards. This role demands an intimate...

  • Hybrid Clous Sales Specialist

    2 weeks ago

    Cape Town, Western Cape, South Africa Dimension Data Full time

    FunctieomschrijvingDescription:This role recognized that the "Hybrid cloud sales" requires a specialist engagement that is not typical of other traditional sales engagements. The Hybrid Cloud Sales Specialist is a Sales role that brings an elevated level of Hybrid Cloud consulting and sales experience to the client engagement and the sales cycle. The Hybrid...

  • Outsourcing Specialist Contractor

    2 weeks ago

    Cape Town, Western Cape, South Africa Tangent International Full time

    Kimberly Hume is looking for an Outsourcing Specialist to work on a 6-month rolling contract based in South Africa (Cape Town).Please note: Due to the urgent hiring we are looking for consultants already based in South Africa.For this role, you should have +1-2 years experience in outsourcing of telecommunication area. Previous working experience in big...

  • PPC Specialist

    2 weeks ago

    Cape Town, Western Cape, South Africa National Debt Advisors Full time

    Company DescriptionFinancial Wealth Holdings is seeking an experienced and highly skilled PPC Specialist to join our digital marketing team. As a leading debt counselling company, we're committed to helping South Africans reduce their debt and achieve financial freedom. The PPC Specialist will play a key role in driving our online advertising efforts, and...

  • Contract and Procurement Specialist

    2 weeks ago

    Cape Town, Western Cape, South Africa GM CONNECT Full time

    Direction: TOTALENERGIES EP SOUTH AFRICA B.V.JOB TITLEContract and Procurement SpecialistSITUATION IN ORGANISATIONReports to: ManagerJOB DIMENSIONSNumber of persons under their direct supervision: NoneLocationCape Town South AfricaACTIVITIESThe Job holder assists the Manager, TGP as well as the local entity and participates to the processes of contracts and...

  • Technical Specialist: Roads

    2 weeks ago

    Cape Town, Western Cape, South Africa Mass Staffing Projects Full time

    A large consulting company with offices across South Africa and Internationally are looking to hire a Technical Specialist: Roads & Highways.Minimum requirements: Bachelor of Engineering degree/higher degree in Engineering from accredited university Professional Registration with ECSA essential Minimum 10 years of professional experience in transportation...

  • PPC Specialist

    2 weeks ago

    Cape Town, Western Cape, South Africa Financial Wealth Capital Full time

    Financial Wealth Holdings is seeking an experienced and highly skilled PPC Specialist to join our digital marketing team. As a leading debt counselling company, we're committed to helping South Africans reduce their debt and achieve financial freedom. The PPC Specialist will play a key role in driving our online advertising efforts, and developing and...

  • PPC Specialist

    2 weeks ago

    Cape Town, Western Cape, South Africa Liquid Thought Full time

    Job Title: Senior PPC Specialist (Google Ads)Company: Liquid ThoughtLocation: Hybrid (Cape Town) / Remote (within South Africa)About Liquid Thought:Liquid Thought is a leading digital marketing agency specializing in innovative strategies and cutting-edge solutions to help businesses thrive in the digital landscape. We pride ourselves on delivering...

  • Chief Officer: Scm Procurement Specialist

    2 weeks ago

    Cape Town, Western Cape, South Africa South African Medical Research Council (MRC) Full time

    Chief Officer: SCM Procurement SpecialistPermanent (1 post)The Finance and Operations Directorate of the South African Medical Research Council, which includes Finance, Operations, Supply Chain Management (SCM) and IT, plays an integral support function in enabling the organisation to fulfil and achieve its vision of improving the nation's health and quality...

  • Success Specialist

    2 weeks ago

    Cape Town, Western Cape, South Africa Zeal HR Full time

    Success Specialist (Full Remote)IntroductionIf you keep up to date with the latest news and insight for the online content creation industry, are able to develop and create unique content that can be used across multiple digital platforms. You show up on time, pay attention to details, think on your feet, ask for help when you need it, and consistently...

  • Technical Specialist

    2 weeks ago

    Cape Town, Western Cape, South Africa SMEC Full time

    Global engineering consultancy with great career opportunities- Opportunity to work on a variety of interesting projects both locally and internationally- Friendly working environment across the businessABOUT SMEC- South Africa is part of the SMEC Group and joined forces with Surbana Jurong to provide global engineering and consultancy expertise in urban,...

  • PPC Specialist

    2 weeks ago

    Cape Town, Western Cape, South Africa Liquid Thought Full time

    Job Title: Senior PPC Specialist (Google Ads)Company: Liquid ThoughtLocation: Hybrid (Cape Town) / Remote (within South Africa)About Liquid Thought:Liquid Thought is a leading digital marketing agency specializing in innovative strategies and cutting-edge solutions to help businesses thrive in the digital landscape. We pride ourselves on delivering...

  • Senior Paid Search and Sem Advertising Specialist

    2 weeks ago

    Cape Town, Western Cape, South Africa Klantenvertellen B.V. Full time

    Key Responsibilities: Planning, developing, and implementing comprehensive paid search strategies across our various brands. Conducting keyword research to guide the creation of PPC campaigns. Overseeing and managing the daily performance of Google AdWords accounts. Monitoring budget distribution and adjusting bids to gain better ROI. Tracking KPIs and...

  • Sourcing Specialist

    2 weeks ago

    Cape Town, Western Cape, South Africa PPECB Full time

    Job DescriptionMain purpose of the jobThe job purpose is to assist the PPECB in effecting more efficient sourcing processes to save costs and maximize profitability. Sourcing specialists analyse costs, negotiate contract details, and offer strategies and solutions to help the PPECB better manage costs on supplies and vendor services.High level job objectives...