Facilities Manager and Administration

2 weeks ago

Durban, KwaZulu-Natal, South Africa Progressive International Full time
KwaZulu Natal, Durban

  • NEG
  • NEG
Annually Cost To Company (Market related)

JOB PURPOSE directing and, coordinating administrative and facilities of Durban office. Making decisions to improve general office Administration, handling and managing different aspects of the office from Admin support, accounts, Visitors support, Security, accommodation management. Innovative solutions in resolving challenges through process improvements to increase efficiency.

Key requirements:

Degree or diploma in people management or related field

10+ years' increasing responsible role in administration or business operations

Legal background

Technical skills (Added advantage)

Computer literate

Strong verbal and written communication skills

Excellent interpersonal and relationship building skills

Ability to mobilize resources to achieve deliverables

Ability to handle pressure and meet deadlines

Must be a team player and have the ability to multi-task

Detail oriented

Strong organizational skills

Interpersonal and team building skills

Organized with time management skills

Responsibilties:

Implementing administrative improvements as directed in order to improve operational effectiveness and efficiency

  • Manage the office facilities to ensure that they remain safe, secured and well maintained
  • Oversee the maintenance and repair work: Office facilities and company guest houses
  • Maintain office services by organizing office operations and procedures; maintaining effective record/filling systems; reviewing office supply requisitions and monitoring clerical functions
  • Plan for or coordinate office services, such as equipment's or office supplies
  • Coordinate activities with other supervisory personnel or work with other units or departments.
  • Supervise the work of the office, administration, or service support to ensure adherence to quality standards, deadlines and proper procedures correcting errors of problems.
  • Monitor and ensure compliance with policies and procedures and service standards in conjunction with management
  • Maintain records pertaining to inventory, personnel order, supplies or maintenance
  • Determine logistics support requirements, such as facility details, staffing needs or safety or maintenance plans.
  • Manage petty cash float
  • Establish team atmosphere through leadership and team collaborative activities
  • Utilize corporate support resources to deliver tactical and operational support by ensuring effective delivery
  • Keeping Management informed by reviewing and analyzing special reports; summarizing information; identifying trends
  • Control, organize, motivate, and develop all subordinates so as to meet KPI'S and other company objectives
  • Maintain professional and technical knowledge by attending educational workshops and participating in professional network
  • Manage Durban expatriates and business visitors and coordinate suitable accommodation, transport & Security;
  • Africa Administrative support as needed
  • Contributes to team effort by accomplishing related results as needed

key competencies
Technical Capacity

  • Financial Management
  • Business Acumen
  • ComMunication Proficiency
  • Ethical Conduct
  • Problem Solving/Analysis
  • Strategic Thinking.

Desired Skills:

office management

communications

Communication

Customer Service

  • For more information please contact:
  • stephane francis

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