Events Coordinator

2 weeks ago


Bryanston, South Africa The forum Embassy Hill Full time

Role Purpose:


The aim of this role is to ensure the effective confirmation, management, planning and coordination of events at the Forum - Campus.

The incumbent in this role will be at the forefront of inspirational for all occasions.

Key Tasks and Outcomes:

Event planning

  • Management of all small conference and function enquiries including following up, sending of relevant materials, costing etc.
  • Ensuring that spaces are not over booked and that areas allocated take the number of clients that are booking.
  • Complete function sheet within 1 week of event taking place on all details, including layouts, agenda, menu, AV requirements etc.

Operations

  • Conducting site inspections with potential and existing clients.
  • Meet with your clients on the day of the event, check with them through the function
  • Feedback to client post event and on further potential bookings

Financial

  • Weekly reporting on conferencing and function enquiries by month with status update and reason for cancellation if applicable
  • Reporting and tracking on conversions and cancellations.
  • Preparing quotations for sign off.
  • Ensuring terms and conditions are signed off to hand over to the AR controller.
  • Prepare final invoice for client sign off and final payment to be made.

Skills/Knowledge:

  • Forecasting knowledge
  • Creative event management skills
  • A passion for client interaction (face to face)
  • Attention to detail
  • Good command of English language (written and spoken)

Competencies required for the role:

-
Essential -_

  • Patience for execution
  • Proactive
  • Relating to people at all levels
  • Networking
  • Planning and organizing competencies
  • Creative
  • Copes under pressure and adapts to change

Ability to commute/relocate:

  • Bryanston, Gauteng: Reliably commute or planning to relocate before starting work (required)

Education:

  • High School (matric) (required)

Experience:

- hospitality Industry: 2 years (required)

Application Deadline: 2023/03/16

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