Events Coordinator
2 weeks ago
Role Purpose:
The aim of this role is to ensure the effective confirmation, management, planning and coordination of events at the Forum - Campus.
Key Tasks and Outcomes:
Event planning
- Management of all small conference and function enquiries including following up, sending of relevant materials, costing etc.
- Ensuring that spaces are not over booked and that areas allocated take the number of clients that are booking.
- Complete function sheet within 1 week of event taking place on all details, including layouts, agenda, menu, AV requirements etc.
Operations
- Conducting site inspections with potential and existing clients.
- Meet with your clients on the day of the event, check with them through the function
- Feedback to client post event and on further potential bookings
Financial
- Weekly reporting on conferencing and function enquiries by month with status update and reason for cancellation if applicable
- Reporting and tracking on conversions and cancellations.
- Preparing quotations for sign off.
- Ensuring terms and conditions are signed off to hand over to the AR controller.
- Prepare final invoice for client sign off and final payment to be made.
Skills/Knowledge:
- Forecasting knowledge
- Creative event management skills
- A passion for client interaction (face to face)
- Attention to detail
- Good command of English language (written and spoken)
Competencies required for the role:
-
Essential -_
- Patience for execution
- Proactive
- Relating to people at all levels
- Networking
- Planning and organizing competencies
- Creative
- Copes under pressure and adapts to change
Ability to commute/relocate:
- Bryanston, Gauteng: Reliably commute or planning to relocate before starting work (required)
Education:
- High School (matric) (required)
Experience:
- hospitality Industry: 2 years (required)
Application Deadline: 2023/03/16
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