Admin Manager

2 weeks ago

Bellville, Western Cape, South Africa Tsebo Group Full time

About Us:


As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients
reduced costs, risk and complexities together with
increased quality, efficiency and productivity.

We specialise in
Catering,
Facilities Management,
Cleaning and Hygiene,
Pest Control,
Protection,
Energy,
Procurement,
Workspace Design,
Engineering, Remote Camps, and more.


Developing our people - the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients' needs.
DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell.

Duties & Responsibilities:

  • To order goods and supplies to ensure that maximum/minimum stock levels are maintained.
  • To liaise with senior managers on the ordering of goods which fall outside the agreed financial parameters.
  • To order all items through approved suppliers only, obtaining permission for ordering any items which are only available through an alternate source.
  • To ensure that goods received are of the quality and quantity ordered and in accordance with the agreed price.
  • To ensure the timeous and correct completion of all administration in respect of deliveries.
  • To complete all documentation and take the necessary action in cases of nondelivery, substandard deliveries or over pricing.
  • To ensure that all items are stored correctly, in terms of temperature, humidity and shelf life and that no food items are stored on the floor.
  • To ensure correct stock rotation and that issues are effected on a first in, first out basis.
  • To ensure that all issues are made against requisitions and that no items leave the storeroom without the appropriate documentation or signature.
  • To ensure maximum security of all storeroom areas, that no unauthorised person enters the stores or is issued with a key allowing access.
  • To inform management and follow agreed procedures in the case of spoilage or damage of any item.
  • To take stock at prescribed intervals and ensure that all necessary administration is completed without delay.
  • To attend meetings or training courses as required.
  • Assist in debt collection as and when required
  • Ensuring that the submission of invoices for payment to client is done timeously, as required
  • To assist in ensuring that the P&L is properly managed
  • May be required to assist with any other duties that may be outside scope of responsibility

Skills and Competencies:

  • Must enjoy practical and methodical work
  • Be honest and reliable
  • Have good communication skills
  • Must be able to work as part of a team.

Qualifications:

  • A minimum of 2 years of experience in a similar role
  • Minimum matric Knowledge of industry advantageous

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