Executive Assistant to The CEO

2 weeks ago

Pretoria, Gauteng, South Africa Pakanyo HR Solutions Full time

A Pretoria (Rosslyn) based company is looking to recruit an Executive Assistant who will provides administrative and executive support in a one-on-one working relationship.

The Executive Assistant serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the Office of the CEO.


Roles & Responsibilities

1. Board Support and Liaison

  • Serves as the CEO's administrative liaison to the board of directors. Adheres to compliance with applicable rules and regulations regarding board and board committee matters, including coordinating the Board Meeting process and compiling the agenda and advance preparation and timeous distribution of materials before meetings;
  • Schedules Board Meeting in conjunction with the Company Secretariat (including special meetings) and attends to changes as required in compliance with the Annual Group Calendar;
  • Prepares the Board Pack;
  • Consolidates the Board pack from information provided by other departments;
  • Attends meeting as scribe and ensures that the minutes and the matters arising are completed within the specified timelines;
  • Updates the annual Shareholders compact with the Group Company Secretary.

2. Executive Support to the CEO

  • Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating winwin situations for direct access to the CEO's time and office.
  • Researches, prioritises, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
  • Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
  • Manages external contacts for the CEO, proactively understanding who they are, which priority contacts are and keeping track of periodic communication needed for priority contacts.
  • Information management of electronic board pack documentation for legal Compliance purposes;
  • Organizes business itineraries for the CEO, and travel and accommodation arrangements for CEO and Board members; and compiles documents for travelrelated meetings;
- coordinates with other departments as necessary for speeches and communications for preparation of specific engagements, and maintains and tracks detailed priority list of projects and engagements;

  • Completes a broad variety of administrative tasks for the CEO including:
  • Managing an extremely active calendar of appointments;
- completing expense reports;
- composing and preparing correspondence and presentations;

  • Ensures protocol in receiving and welcoming visitors (clients, Board of Directors (BoD) etc.);
  • Assists the CEO with all duties/requests and project packs;
  • Develops and maintains relationships with relevant stakeholders;
  • CEO events participation coordination and support.
  • Accompanies the CEO to external meetings when necessary.
  • Risk Management relative to the CEO's working environment
  • Project/Task Risk Mitigation
  • Acts as a "barometer," having a sense for the issues taking place in the organisation and keeping the CEO updated.
  • Follows up on tasks assigned by the CEO and reports on status.
  • Facilitates corrective action as required.
  • Provides regular feedback and exception reports to the CEO on matters that are:
  • Urgent and critical in nature;
  • Monitors project status through actions and feedback from the following meetings:
  • CEO 1-on-1's with Exco
  • Management Meetings;
  • ECF Meetings;
  • Other adhoc project related meetings.

3. MANCO and Exco Liaison

  • Participates as an adjunct member of the Exco and Manco teams and ensures that the minutes and the matters arising are completed within the specified timelines.
  • Coordinates the process for developing the MANCO and Exco Meeting agenda
  • Schedules MANCO and Exco Meeting (including special meetings) and attends to changes as required
  • Provides for venue, refreshments and the like
  • Prepares and distributes the MANCO/Exco Pack, and ensures all relevant information is available
  • Attends meeting as scribe
  • Follows up on action items.

4. General Administration

  • Prepares reports, and other documents;
  • Prepares responses to correspondence containing routine inquiries;
  • Reads and analyzes incoming memos, submissions and reports to determine their significance and plans their distribution;
  • Develops and maintains constructive and cooperative working relationships with others;
  • Management of documents for approval;
  • Schedules and coordinates the Centre Meeting (including taking minutes) and attends to changes as required
  • Manages department records and archiving, including corporate governance documents.

REQUIREMENT

  • 810 years at executive level
  • Grade 12; Secretarial Diploma and/or Diploma in Business Administration;
  • Project Management Certificate,
  • Working Knowledge of Company Secretariat Se

  • Executive Assistant to CEO

    2 weeks ago

    Pretoria, Gauteng, South Africa Mshindi Consulting Full time

    Executive Assistant to CFOROLE OVERVIEW:To provide professional secretarial and office support/administration services including diary management to the office of Chief Executive Officer (CEO) / Chief Financial Officer (CFO) / Managing Director (MD). Facilitate operational efficiency and assist the CEO / CFO / MD to achieve strategic objectives. To manage...

  • Executive Personal Assistant to Group CEO

    2 weeks ago

    Pretoria, Gauteng, South Africa The Hutech International Group Full time

    Our client in the financial industry is looking for a Executive Personal Assistant to Group CEO_ _to join their team._ Position: Executive Personal Assistant to Group CEO __(Permanent)_**_Industry: Financial Industry. __Location: Pretoria East, Gauteng.__Salary: Negotiable._Requirements: Minimum of 4 years' experience in a similar role.Tertiary...

  • Executive Assistant to The CEO

    2 weeks ago

    Pretoria, Gauteng, South Africa Fempower Personnel Full time

    Our client is on the lookout for a dynamic Executive Assistant to join their team in Rosslyn, Pretoria. If you thrive in a fast-paced environment and have a track record of providing top-notch administrative and executive support, we want to hear from youMain Purpose of the Job: As the Executive Assistant, you will be the right hand to the CEO, offering...

  • Executive Assistant/pa to CEO

    2 weeks ago

    Pretoria, Gauteng, South Africa FS Personnel Full time

    Sector: Mining & EngineeringSalary:Highly Competitive Salary offeredBenefits: Cellphone Allowance, Provident fund 5%Minimum Requirements: Gr 1 PA/Secretarial Qualification (Will be an advantage) 5+ Years of related experience required in working in an executive assistant role supporting Directors/Executives Good verbal and written communication skills in...

  • Personal Assistant To Ceo

    2 weeks ago

    Pretoria, Gauteng, South Africa Behrns Metal Fabricating Inc Full time

    Exec PA (Personal Assistant) required to assist CEO and CEO of large Facilities & Catering Company based in Kempton Park.Key Performance Areas:Organize and prepare for meetingsCoordinate travel arrangementsProvide daily support to CEO and CFOResponsible for general office administrationManage Boardrooms bookingsCoordinate office eventsRequirementsMinimum...

  • Personal Assistant to The CEO

    2 weeks ago

    Pretoria, Gauteng, South Africa Dalitso Holdings Full time

    As a PA to the CEO, you will play a crucial role in supporting the CEO in managing daily operations, facilitating communication, and ensuring smooth execution of tasks. You will serve as a primary point of contact for internal and external stakeholders, representing the CEO professionally and effectivelyThe responsibilities are: Executive Support Travel and...

  • Executive Personal Assistant

    2 weeks ago

    Pretoria, Gauteng, South Africa The Hutech International Group Full time

    _Our client in the financial services industry, is seeking a Executive PA for the group CEO (Temp 2-3 months).__ Position: Executive PA for group CEO (Temp 2-3 months)__Industry: Financial Services__Location: Pretoria East -__ Gauteng _**_Salary: Salary Negotiable__Start: Availability - Immediately_Qualifications and Experience: Minimum 4 years' experience....

  • Executive Pa to CEO

    2 weeks ago

    Pretoria, Gauteng, South Africa MulangaM Holdings Full time

    Executive PA dutiesManaging CEO officeAnswering phoneLiaising with stakeholdersJob Type: PermanentAbility to Commute: Pretoria, Gauteng (required)Application Deadline: 2024/03/01

  • Executive Personal Assistant

    2 weeks ago

    Pretoria, Gauteng, South Africa Trading Places Manufacturing Recruitment Full time

    Responsibilities: Serve as the primary point of contact for executives, managers, and external partners, maintaining effective communication channels. Manage the timely and accurate flow of information between various stakeholders. Efficiently manage and organize executives' calendars, including scheduling appointments and coordinating meetings. Coordinate...

  • Executive Personal Assistant

    2 weeks ago

    Pretoria, Gauteng, South Africa Atriplea Recruitment & Temps Full time

    Sandton Permanent R 350k p/a, including benefits (neg) This position is responsible for all administrative support activities and effective coordination of the CEO's office. The key focus areas are; Personal assistant support to CEO Administration and office support to CEO (and at times the EXCO team)Qualification:Minimum: Grade 12 and a recognized...

  • Executive Administrative Assistant

    2 weeks ago

    Pretoria, Gauteng, South Africa Unbottleneck® Full time

    We are seeking a dedicated and proactive Executive Administrative Assistant to become an integral part of our client's team In this role, you will provide comprehensive support to a business executive. The ideal candidate will possess exceptional administrative competencies, a keen eye for detail and critical thinking with the ability to anticipate needs and...

  • Executive Assistant

    2 weeks ago

    Pretoria, Gauteng, South Africa Pageant Planet Full time

    Who We Are: Pageant Planet is the #1 pageant community on the planet. We make pageants easy for contestants, directors, and experts. We also manage two other beauty and wellness focused entities.The Work:As the Executive Assistant, you will be responsible for supporting the CEO in executing his daily and quarterly tasks to achieve the company-wide goals. In...

  • Junior Executive Assistant

    2 weeks ago

    Pretoria, Gauteng, South Africa Intercare Group South Africa Full time

    ABOUTIntercare is a dynamic healthcare company focusing on offering value-based healthcare to patients. As ambassadors of the Intercare brand, everything we do is guided by our purpose to make people feel better. Our shared values of People-centred, Integrity, Inclusivity, Excellence and Innovation define what we believe and who we are.CRITICAL OUTPUTS...

  • Deputy Director: Admin Office of The CEO

    2 weeks ago

    Pretoria, Gauteng, South Africa Kamo Placement Full time

    Gauteng, Tshwane (Pretoria) Annually Cost To Company (Market related, Negotiable)To provide strategic, financial, administrative and overall management of the Chief Executive Office (CEO) OfficeJOB DESCRIPTION Coordinate inputs, conduct desktop research, consult relevant stakeholders (company council, experts, staff, etc.) and draft strategic and annual...

  • Personal Assistant

    2 weeks ago

    Pretoria, Gauteng, South Africa beBee Professionals Full time

    Job Offer: Personal AssistantbeBee Professionals is looking for a Personal Assistant to join our team in Pretoria. The successful candidate will provide administrative and personal support to the CEO and other senior executives.The ideal candidate should have excellent organizational and communication skills, be able to work independently and have a strong...

  • Personal Assistant

    2 weeks ago

    Pretoria, Gauteng, South Africa Pronto Labour Team Full time

    PERSONAL ASSISTANT/EXECUTIVE SECRETARY: Matric 810 Years working experience in a FMCG Industry: MUST be fluent in AFRIKAANS & ENGLISH: Computer Literate Well Spoken Attend to ALL Personal Admin/Secretarial duties for the CEOof the Company

  • Executive Pa

    2 weeks ago

    Pretoria, Gauteng, South Africa Status Asset Management Full time

    Position: Personal Assistant to the CEOLocation: Pretoria***Are you an expert in planning and providing extensive support to Senior Management? Do you get along well with people and are your written/verbal communication skills unrivalled? Are discretion and diligence your middle names? Raise your hand if that's you becauseWE'RE HIRINGIt's our mission to...

  • Administrative Assistant

    2 weeks ago

    Pretoria, Gauteng, South Africa Vivo Group Full time

    Administrative Assistant - 6 Month ContractThe Administrative Assistant is responsible for secretarial and administrative services for the Office of the CEO in support of the Chief Executive Officer. The duties involved include coordination of correspondences in the Office, typing, copying of documents, faxing and processing of reports that come to this...

  • Virtual Administrative Assistant

    2 weeks ago

    Pretoria, Gauteng, South Africa Unbottleneck® Full time

    We are seeking a dedicated and proactive Executive Administrative Assistant to become an integral part of our client's team In this role, you will provide comprehensive support to a business executive. The ideal candidate will possess exceptional administrative competencies, a keen eye for detail and critical thinking with the ability to anticipate needs and...

  • Executive Assistant

    2 weeks ago

    Pretoria, Gauteng, South Africa Cre8Work Full time

    Job briefWe are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's Directors.Executive Assistant's responsibilities include managing calendars, making travel arrangements,. To be successful in this role, you should be well-organized, have great time management skills and be able to act without...