Executive Assistant/pa to CEO

2 weeks ago


Pretoria, Gauteng, South Africa FS Personnel Full time

Sector:
Mining & Engineering


Salary:
Highly Competitive Salary offered

Benefits:
Cellphone Allowance, Provident fund 5%

Minimum Requirements:

  • Gr 1
  • PA/Secretarial Qualification (Will be an advantage)
  • 5+ Years of related experience required in working in an executive assistant role supporting Directors/Executives
  • Good verbal and written communication skills in English & Afrikaans
  • Proficient in MS Office
  • Valid Driver's License and own a reliable vehicle

Duties and responsibilities:

  • Responsible for all tasks of an Executive PA
  • Proofreading contracts, assisting lawyers with drafting, and liaising with various legal teams.
  • Ensure that all stakeholder (e.g., service providers, banks) communication is accurate, timeous, professional, and relevant.
  • Build and maintain mutually beneficial relationships with internal and external stakeholders.
  • Manage and maintain executives' schedules, including scheduling meetings, and conferences, making appointments, and effective diary management.
  • Provide administrative support to the CEO and EXCO team.
  • Scheduling, compiling meeting documentation and circulating timeously prior to meetings, and taking of minutes, with appropriate record keeping and action item lists.
  • Arrangements to facilitate meetings such as booking venues, arranging catering, etc.
  • Secretarial duties and liaising with key business partners.
  • Compiling various documents, letters, agreements, etc.
  • Communicates directly, and on behalf of the CEO with Board members, clients, staff, etc.
  • Accurate record keeping and filing of various documents, correspondence, etc.
  • Financial administration of all purchase order requests and ensuring payment of invoices and expense claims.
  • Authorisation of quotations and invoices as required.
  • Monthly reconciliation of the Executive's credit cards.
  • Ad hoc sundry purchases and payments (tickets, telephone bills, gifts, etc.)
  • Act as a gatekeeper to the CEO and ensure adequate resolution of general queries or issues raised.
  • Assist to support facilities management including arrangements for maintenance (plumbers, electrical, etc.)
  • The above list of duties is not necessarily complete, and the employee undertakes to perform any other reasonable instructions given by the employer quickly and effectively.

Job Types:
Full-time, Permanent

Salary:
R25, R50,000.00 per month

Application Question(s):

  • How many years work experience as an executive assistant do you have?
  • Do you have experience working as an Executive Assistant within the mining and engineering industry?

Education:

  • High School (matric) (required)

Experience:

  • Executive PA: 5 years (required)

Language:

  • Afrikaans (required)

License/Certification:

  • Drivers License (preferred)

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