Admin Assistant

2 weeks ago


Centurion, Gauteng, South Africa NACOSA Full time

THE KEY PERFORMANCE AREAS OF THE ROLE ARE:

  • Day to day office support and administration assistance to the Programme Specialist and programme team
  • Assist with procurement administration, including obtaining quotes from suppliers for programme related services, submitting invoices to finance
  • Assist with transporting supplies, equipment, commodities and collection of documents from the field
  • Assist with locating venues for implementation sessions within selected communities.
  • Assist with keeping a logbook register (refreshments being disbursed to participants, disbursement of airtime or data to the programme team)
  • Develop and maintain a network of working level external contacts.
  • Liaison with third parties (i.e. caterers, venues) as required.
  • Assemble materials (stationery, printing, etc.) for meetings and trainings.
  • Document management and filing, including electronic filing on central database.
  • Maintain office supplies and equipment inventory as required.
  • Maintain administrative records including meeting minutes and reports.
  • Maintain programme team calendar of events, key meetings; training calendar.
  • Supply chain monitoring of key commodities for programme interventions.
  • Adhoc duties as required by the project.

REQUIRED QUALIFICATIONS, SKILLS AND EXPERIENCE

  • Matric certificate or equivalent NQF qualification.
  • An Office/Business Administration Certificate or Diploma would be a strong recommendation.
  • Minimum of 2 years Administrative and / or PA experience.
  • Strong computer knowledge (Excel, Word and PowerPoint, Emails, Internet).
  • Previous experience arranging flight bookings, finance admin, procurement and training logistics.
  • Be fully conversant in spoken and written English and be able to communicate at ease with all levels of staff and clients.
  • Experience working in NGO/NPO field will be advantageous
  • Strong attention to detail and meticulous organizational skills.
  • Valid driver's license and own vehicle

PERSONAL COMPETENCIES

  • Sound interpersonal relations and professional customer service orientation
  • Ability to multitask, prioritize effectively and work under pressure
  • Attention to details
  • Strong organisational and problemsolving skills
**CLOSING DATE:15 May 2023

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