Administrator: Projects

2 weeks ago

Bellville, Western Cape, South Africa University of the Western Cape Full time

Key Performance Areas (KPA's):

  • Daytoday administration and support of multiple projects to ensure smooth and timely delivery,
  • Schedule meetings and workshops,
  • Prepare and document all meeting/workshop agendas and minutes,
  • Track signoff of project artefacts and deliverables,
  • Monitor, track and update RAID (Risks, Actions, Issues and Decisions) Log items,
  • Assist with the preparation of weekly, monthly and Executive reports,
  • Assist with Procurement related activities across multiple projects,
  • Financial Administration, including:
  • The updating of project financial reports and project budgets,
  • Processing Invoices and raising Purchase Orders for project and departmental procurement,
  • Maintain all project and document folders,
  • Provide responses to ad hoc requests for information on projects,
  • Act as a link between the Project Management Office, Vendor/s and University stakeholders as and when required.

Minimum Requirements

Minimum Requirements (Qualification, Skills & Experience):

  • Grade 12 Certificate (NQF 4),
  • 23 Years' experience within Project Administration,
  • Sound technology skills relating to the use of:
  • MS Office Excel,
  • MS Office Word,
  • MS Office PowerPoint,
  • Google Business Tools: Meet, Sheets, Docs, Slides as well be able to navigate between team drives, folders, etc.
  • Strong planning, organising and time management skills,
  • Strong verbal and written communications,
  • Demonstrated ability to work both unsupervised and collaboratively within a team to deliver results within agreed deadlines.

Preferred Qualifications, Skills & Experience:

  • Additional post Grade 12 certificate, diploma or BTech Degree within the IT field,
  • Experience in using project management software and tools (e.g. MS Project, PPM, PPO),
  • Experience and knowledge of project management principles and methodologies (e.g. PMBOK, Waterfall, Prince2, Agile, etc.).

Required Competencies:

  • Ability to multitask, working on a number of projects simultaneously with tight deadlines,
  • Ability to take initiative and follow instructions,
  • Fast learner, able to adapt to change quickly,
  • Strong communication and interpersonal skills, as well as the ability to communicate effectively across diverse audiences, both verbally and written,
  • Problem solving skills,
  • Strong attention to detail,
  • Excellent organisational skills.

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