Project Management Assistant

2 weeks ago

Bellville, Western Cape, South Africa AECOM Full time
Company Description

At AECOM, we're delivering a better world.

We believe infrastructure creates opportunity for everyone.

Whether it's improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.


Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy.

We're one global team - 47,000 strong - driven by a common purpose to deliver a better world.

Here, you will have freedom to grow in a world of opportunity.

We will give you the flexibility you need to do your best work with hybrid work options.

Whether you're working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.


You will help us foster a culture of equity, diversity and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.


We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities.

We believe in leadership at all levels.

No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.


We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.


When you join us, you will connect and collaborate with a global network of experts - planners, designers, engineers, scientists, consultants, program and construction managers - leading the change toward a more sustainable and equitable future.

Join us and let's get started.

Job Description:

General Administration

  • Assist in finalising contracts between clients and employees, Sub-Consultants, and permanent employees.
  • Marketing material - creation of material, promoting of flagship projects, professional photographer liaison for CI projects
  • Preparation of monthly Civil Infrastructure Management Meeting presentations, including financial aspect
  • Preparation of monthly Civil Infrastructure Staff Meeting presentations
Project Administration

  • Assist Project Managers and Design Teams with overall administrative and management of projects including deliverable tracking, design queries, proof reading, procurement and ensuring all Team members have a thorough understanding of their role and requirements
  • Understand the deliverables of each project and ensure timely submission of reports, payment certificates, status updates, financial requirements
  • Attend to correspondence with Clients and Consultants, follow-up on requests and responses
  • Attend to internal procedures, reporting and Quality Assurance on projects
  • Complete. Maintain and update Sub-Consultant appointments
  • Development and management of document tracking process
  • Issuing of technical drawings and registers
  • Opening of new projects and tasks, including all quality related processes and procedures
  • Ensuring each new and existing project has an open folder in ProjectWise (project data base), providing access to all Team members and ensuring the correct filing systems are in place
  • Preparation of VOs & COs Motivation and Valuations, project presentations, status reports, ensuring client processes are followed (as-built drawings, materials reports' etc.)
  • Formatting and reviewing of Reports, Documentation to Client.
  • Certificate procedures and issuing thereof
  • Preparation of Minutes of Meetings, distribution, and approvals
Financial Management

  • Monitor unbilled report on weekly basis
  • Preparation of Fee Proposals related to new projects; updates to Consultant Fees as well as Sub-Consultant
  • Conversant with Invoicing for SANRAL, WCG
  • Preparation of invoices/credit notes for SANRAL, WCG
  • Monitor and advise on invoices from sub-consultants/suppliers
  • Payment certificates from Contractor to client (management)

Qualifications:

  • Bachelor's degree from an accredited tertiary institution
  • CA(PM) accreditation or equivalent
  • 5 Years experience within the built environment in a similar role
Additional Information


With infrastructure investment accelerating worldwide, our services are in great demand, and there's never been a better time to be at AECOM Join us, and you'll get all the benefits of being a part of a global, publicly traded firm - access to industry-leading technology and thinking and transformational work with big impact and work flexibility.


AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families.

We also provide a

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