Sales Administrator: Mc Export

2 weeks ago


Johannesburg, Gauteng, South Africa Unique Personnel Full time

Job Number

  • 73059

Job Type

  • Permanent

Job Title

  • Sales Administrator: MC Export

Computer Skills

  • Ms Office

Industry

  • Automotive

City

  • Johannesburg (Incl. Northern Suburbs)

Province

  • Gauteng

Role and Responsibilities

Role

  • To provide sales administrative support and maintain efficient relationships with company MC Export dealers to drive sales growth in a specific cluster

Main Responsibilities

  • Sales Planning and Forecasting Support
  • Inventory Tracking and Order Processing
  • Order Invoicing and Logistics Coordination
  • Dealers Relations and Communication
  • Dealers Performance Monitoring
  • Documentation Management and General Reporting

Detailed Description of Tasks

Sales Planning and Forecasting

  • Collaborate with dealers and build sales projections/forecast, and determine stock/inventory requirements
  • Incorporate dealers' sales projections/forecast into export division monthly and quarterly sales plan
  • Compile and communicate dealers' sales projections/forecast to export dealers

Inventory Tracking and Management

  • Analyse dealer' sales results and stock reports, to determine and recommend replenishments
  • Administer all process and procedures relating to stock management and control within the Export Division
  • Collaborate with Logistics Division to address stock supply related issues

Order Processing and Invoicing

  • Prepare and issue proforma invoices to dealers for all orders/deals concluded
  • Ensure accuracy and completeness in order process and documentation;
  • Follow up on payments with dealers and provide confirmation to Finance Division

Logistics Coordination

  • Coordinate the preparation and shipping of dealers' orders/shipments with the Logistics Division
  • Ensure accuracy of orders and shipping documents, provide support to correct errors (if any)
  • Monitor dealers' order packing with warehouse and shipping bookings with Logistics Division
  • Track shipments to ensure timely delivery

Dealers Relations and Communication

  • Liaise with dealers and address all enquiries and providing information relating to the business
  • Attend to dealers' queries and provide the necessary support where needed

Dealers Performance Monitoring

  • Track dealers' sales results/actuals against plan, and adjust sales forecast accordingly where needed in collaboration with dealers;
  • Monitor and review dealer sales KPIs
  • Ensure dealer compliance in all activities.

Reporting

  • Maintain monthly stock and sales data in the appropriate templates for record keeping purposes
  • Prepare and submit monthly/quarterly reports on dealers' sales performance to Sales or Area Manager
  • Compile and submit adhoc stock and sales presentations and reports as required
    Inherent Requirements

Qualification, Skills, and Experience

Qualifications:

  • Matric
  • Sales, Marketing or Business Administration Degree or Diploma

Skills:

  • Computer Literacy
  • MS Office


Communication
  • Excellent Verbal and Written Skills


Organisational
  • Schedule, Tasks and File Management
  • Time management
  • Negotiation skills
  • Interpersonal skills
  • Working in team and independently as needed
  • Customer Service
  • Logistics Coordination

Experience:

  • Minimum 2 years Sales Administration
  • Minimum 2 years Customer Service

What Qualification

  • Sales, Marketing or Business Administration

Minimum Qualification

  • Bachelors

Status

  • Available


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