Senior Leasing Coordinator

2 weeks ago

Cape Town, Western Cape, South Africa Faircape Full time

FMS Sales and Leasing is a subsidiary of the Faircape Group of companies that have been active in the Western Cape market for almost 40 years.


At FMS Sales and Leasing our rental services include assisting landlords by maintaining the occupancy of their properties and timely rental payments.


Our sophisticated electronic property management system and in-house maintenance service ensure optimal tenant placement and rental/property management, and our highly efficient service keeps clients choosing Faircape for all their residential needs.


Faircape Sales and Leasing, a division of the Faircape Group has a vacancy for an energetic and professional
Senior Leasing Coordinator.


The Senior Leasing Coordinator will provide administrative support and document management within the Leasing Department and to administer and coordinate the leasing process so that agreements of the lease are expediently concluded and captured to the property management system.

If you are interested in working within a fast-paced environment then this is the position for you.

Your duties would include, but not be limited to:

Tenant & Owner Enquiries:

  • Handling tenant queries and ensuring they are attended to in a timely manner
  • Log and follow up on any maintenance issues on behalf of the owners
  • Manage maintenance deposits and refunds

Lease Renewals:

  • Ensure that all renewals are done timeously and if a tenant is not renewing, ensure there is enough notice to fill an apartment
  • Draft lease agreements ensuring all relevant information is reflecting
  • Sending out terms and conditions and ensuring to receive appropriate signed documentation
  • Coordinate renewal inspections
  • Compile and give renewal packs with a completed checklists to the rental manager
  • Ensure that tenants are being charged the correct rentals and top up deposit by timeously providing any changing information to the financial team.
  • Saving all signed documentation to the correct folders

Filing Vacant Apartments / Inspections Process:

  • Once a mandate form/notice has been received from an existing tenant, one must ensure to mark the property vacant on the relevant platforms and that the advertisement is posted on the websites.
  • Respond to any advertisement queries that come through
  • Give landlord the relevant feedback weekly ensuring that they are aware of what is going on with the property
  • Arranging viewings with tenants and the viewing administrator calendar
  • Setting up and coordinating ingoing inspections
  • Manage the inspections process (in, out, preout and routine) and ensuring that it is done accurately
  • Keeping records of all inspections
  • Ensure deposit refund report is kept up to date and that all refunds are paid within a timely manner

Requirements:

Qualifications:

  • Relevant tertiary qualification advantageous

Experience:

  • Relevant administrative experience
  • Background and knowledge of property and/or rentals will be advantageous

Skills and Attributes:

  • Computer literate (Google Docs preferable)
  • Customer service orientated
  • Excellent and professional communication skills
  • Proven organisational skills
  • High levels of accuracy and attention to detail
  • Able to perform under pressure and deadline driven

Specific Requirements:

  • Own transport
  • No criminal record
  • Contactable references
  • Clear credit record
We offer Barista produced coffee available all day to all our staff at Claremont.

Normal working hours are Mondays to Fridays from 08h00 until 17h00 with a 45-minute lunch break. The company allows employees, by approval of the direct manager, to work flexi-time between 07h00 and 18h00.


With centrally located and modern offices just across from Cavendish in Claremont, Faircape offers a market-related salary from R Cost to Company per month.

The amount offered will be dependent on qualifications, experience, and other market-related factors.

To see more about Faircape and what we have to offer go and look at our informative website

To learn more about Faircape, please see below a link to our Magazine

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