![PropCom Management (Pty) Ltd](https://media.trabajo.org/img/noimg.jpg)
Administrative Support Assistant
2 weeks ago
The company
PropCom is an owner-managed company, with a ten-year track record in property management in Linden, Johannesburg.
We focus on customised and personal service to our clients, who are mostly local small body corporates and homeowners' associations.
The position
This is a desk-based, full-time position (Monday to Friday, 09:00 to 17:00). Initially, you'll work onsite. In time, you may migrate to working from home if conditions are suitable. You must be based in Johannesburg.
Job description
As our admin support assistant, you'll help your colleagues offer efficient service to our clients and assist the director so that he can focus on high-level management tasks.
As the first point of contact for clients and service providers, you'll need to be an excellent organiser and communicator.
Your responsibilities:
- Answering incoming phone calls and resolving queries or forwarding them to the relevant colleague
- Scheduling and coordinating routine tasks (ensuring monthly and annual reports and statements are issued on time)
- Scheduling routine annual general meetings and coordinating or preparing the necessary documentation within the legislated timeline (financial statements, notice of meeting, agenda, proxy form, trustee nomination form)
- Scheduling ad hoc meetings (special general meetings, trustees meetings) and preparing any necessary documentation
- Drafting minutes of meetings and ensuring they are signed off within the legislated timeline
- Drafting correspondence with clients and service providers
- Drafting body corporate rules of conduct and guidelines based on templates and relevant legislation
- Filing documents electronically as requested
- Capturing data
- Learning sectional title legislation and regulations
Qualifications and skills
Essential:
- Matric certificate (a postmatric qualification would be an advantage)
- Strong command of English, particularly written proficiency
- Experience working with the Office 365 suite (Word, Excel, SharePoint, Teams)
- Good typing skills
- Methodical and organised, with strong attention to detail and accuracy
- Customerfocused mindset
- Excellent timemanagement and problemsolving abilities
Beneficial:
- Experience in property management/sectional title
- Experience working with CRM software
Assessment
We would love to work with you if you are keen to learn about the property management industry, are suited to a small, relaxed office environment, enjoy working accurately and methodically, and have a positive approach to client service.
Application process
Salary:
R12, R18,000.00 per month
Ability to commute/relocate:
- Johannesburg, Gauteng: Reliably commute or planning to relocate before starting work (required)
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