Assistant Registrar: Committee Secretary
2 weeks ago
Ltd (The IIE) is the registered provider of higher education which is offered through the following educational brands:
IIE Varsity College, IIE Vega, IIE Rosebank College, IIE MSA and the IIE HSM.
The Central Academic Team (CAT) of The IIE is responsible for the academic leadership and governance of the work done at the brands while each brand is managed as a business entity by its divisional management team.
This position is within the central IIE academic team. The IIE, as the registered provider has ultimate responsibility for registration, curriculum, delivery, assessment, and certification of all education on sites of delivery as well as for relationships with external partners particularly in the regulatory and accreditation arenaThe IIE's Central Academic Team has a vacancy for an
Assistant Registrar:
Committee Secretary at The IIE's offices based in Sandton.
Reporting To:
The successful incumbent will report to the Senior Assistant Registrar
Level and Scope of Responsibility:
The Committee Secretary is responsible for assisting and supporting the Senior Assistant Registrar with the IIE Governance meetings and also supporting the Office of the Registrar with other compliance tasks.
Legal, Governance and Student Services.
Key Areas of Responsibility:
The Committee Secretary, under the guidance and supervision of the Senior Assistant Registrar, will be responsible for maintaining a system that ensures that The IIE remains compliant with regulatory and statutory requirements.
This includes but is not limited to sharing the responsibility of the administration of Governance Committee meetings (Senate, Teaching and Learning, Research and Postgraduate Studies, Faculty Boards, Academic Planning and Development, and Brand Results Review Committees).
In addition, the incumbent will be responsible for the administration of The IIE Institutional Student Council (ISC) and the Institutional Student Faculty Academic Forums (FAFs).
Other additional responsibilities:
- Compiling meeting schedules for the ISC and the FAFs.
- Sending out notices of meetings and calls for agenda items.
- Compiling and distributing the agenda packs in line with remits and conventions.
- Loading the agenda and supporting documents on the online system.
- Preparing and sending out items via roundrobin for approval.
- Ensuring that all logístical arrangements are in place for the meetings.
- Taking and drafting of minutes.
- Managing meeting logistics during meetings.
- Ensuring that the minutes are signed off by the Chair of the meetings and distribution of minutes are in line with the governance meeting schedule.
- Compiling matters arising/action items and ensuring that these are signed off by the relevant Chair.
- Following up on matters arising and ensuring that these are incorporated into the agenda.
- Compiling and distributing Communiqués.
- Keeping uptodate committee membership and attendance lists.
- Preparing and sending out committee membership letters.
- Maintaining the electronic and hard copy filing of all committee documentation.
- Keeping the agenda checklist and committee process documents up to date.
- Assisting with the induction of committee members.
- Facilitating the evaluations of committees.
Qualifications verifications:
- Verify qualifications as per verification requests received from relevant agencies/customers and ensure uptodate records of qualifications and SLPs are maintained.
Customer Service:
- Attending to queries from IIE brands and other external customers, in line with IIE Policies and doing this via The IIE electronic/tracking systems.
- Other administrative tasks in support of the Registrar's team and related to areas of responsibility.
Qualification:
- Bachelor's Degree (NQF Level 7) or equivalent.
Experience:
Academic, secretariat or administrative experience (at least three years) in the higher education sector in the division of the Registrar department, Faculty, governance sector (corporate, education or legal) or Secretariat
Competencies:
- Excellent communication skills particularly in English, both verbal and written, including the ability to communicate with a range of audiences in a way that is clear, concise, specific, accurate and accessible to the target audience.
- Interpersonal skills, characterised by tact and diplomacy and an ongoing ability to participate effectively in a team that is spread across the country.
- High delivery ability, demonstrated capacity to organise own work and work against tight deadlines.
- Attention to detail.
- Ability to work constructively as part of a team, display initiative and work strategically and independently with limited supervision.
- Able to acquire new skills to keep up with new technologies and or new knowledge areas within relevant disciplines.
- Ability to m
-
Assistant Registrar: Committee Secretary
7 days ago
Sandton, South Africa The Independent Institute of Education Full timeThe Independent Institute of Education (Pty) Ltd (The IIE) is the registered provider of higher education which is offered through the following educational brands: IIE Varsity College, IIE Vega, IIE Rosebank College, IIE MSA and the IIE HSM. The Central Academic Team (CAT) of The IIE is responsible for the academic leadership and governance of the work done...
-
Committee Secretary
2 weeks ago
Sandton, South Africa The Independent Institute of Education Full timeThe Independent Institute of Education (Pty)Ltd (The IIE) is the registered provider of higher education which is offered through the following educational brands: IIE Varsity College, IIE Vega, IIE Rosebank College, IIE MSA and the IIE HSM. The Central Academic Team (CAT) of The IIE is responsible for the academic leadership and governance of the work done...
-
Committee Secretary
3 weeks ago
Sandton, South Africa The Independent Institute of Education Full timeThe Independent Institute of Education (Pty) Ltd (The IIE) is the registered provider of higher education which is offered through the following educational brands: IIE Varsity College, IIE Vega, IIE Rosebank College, IIE MSA and the IIE HSM. The Central Academic Team (CAT) of The IIE is responsible for the academic leadership and governance of the work done...
-
Committee Secretary
7 days ago
Sandton, South Africa Sasria Full timeClosing Date - 2024/03/21 - Reference Number - SAS240308-1 - Job Title - Committee Secretary - Job Type - Permanent - Division - Governance and Secretariat - Department - Secretariat - EE Occupational Levels - Level 4 & 5: Skilled, Technical and Academically Qualified - Location - Town / City - Sandton - Location - Province - Gauteng - Location - Country -...
-
Committee Secretary
2 weeks ago
Sandton, South Africa Absa Bank Limited Full timeBring your possibility to life Define your career with us With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.Job SummaryNew Year,...
-
Committee Secretary
3 days ago
Sandton, South Africa Kamo Placement Full timeGauteng, Sandton - Annually Cost To Company (Market related, Negotiable) The Committee Secretary will assist in the facilitation and administration of Committee Secretariat duties in the company as outlined in the Companies Act, Governance Codes, and Prescripts and as guided by PFMA and other relevant regulations **JOB DESCRIPTION** - Development of the...
-
Committee Secretary
2 weeks ago
Sandton, South Africa Kamo Placement Full timeGauteng, Sandton Annually Cost To Company (Market related, Negotiable)The Committee Secretary will assist in the facilitation and administration of Committee Secretariat duties in the company as outlined in the Companies Act, Governance Codes, and Prescripts and as guided by PFMA and other relevant regulationsJOB DESCRIPTION Development of the annual meeting...
-
Senior Committee Secretary
2 weeks ago
Sandton, South Africa Absa Bank Limited Full timeBring your possibility to life Define your career with us With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.Job SummaryJoin the...
-
Assistant Company Secretary
4 weeks ago
Sandton, South Africa Redefine Properties Limited Full time**Assistant Company Secretary** **Primary Purpose of the Job** The role of the Assistant Company secretary is to provide primary support to all stakeholders in respect of statutory and regulatory compliance within Redefine group and its subsidiaries as well as administrative matters relating to the Board of Directors, the Executive Committee and the...
-
Assistant Company Secretary
2 weeks ago
Sandton, South Africa Redefine Properties Limited Full timeAssistant Company SecretaryPrimary Purpose of the JobThe role of the Assistant Company secretary is to provide primary support to all stakeholders in respect of statutory and regulatory compliance within Redefine group and its subsidiaries as well as administrative matters relating to the Board of Directors, the Executive Committee and the Company as...
-
Assistant Company Secretary, D1, Ho041/24gs
1 week ago
Sandton, South Africa Seriti Full time**_When applying, please submit a PDF version of your CV together with certified copies (certification within a 3-month period) of your ID, Drivers and qualifications._** **Assistant Company Secretary, D1** **Seriti, Head Office, Gauteng** **Internal & External** **Ref no: HO041/24GS** **Closing date: 18 April 2024** **_ - ** **The role**: To assist...
-
Copy of Assistant Company Secretary
1 week ago
Sandton, South Africa TalentCru Full timeAre you an experienced Assistant Company Secretary with a proven track record of excellent performance and ambition to advance your career? We have an exciting opportunity for you!As a Company Secretary, you will support the directors, management, business pillars, and support functions in promoting good corporate governance. You will fulfil the duties for a...
-
Copy of Assistant Company Secretary
2 weeks ago
Sandton, South Africa TalentCru Full timeAre you an experienced Assistant Company Secretary with a proven track record of excellent performance and ambition to advance your career? We have an exciting opportunity for you! As a Company Secretary, you will support the directors, management, business pillars, and support functions in promoting good corporate governance. You will fulfil the duties for...
-
Copy of Assistant Company Secretary
1 week ago
Sandton, South Africa Adzuna ZA B C2 Full timeAre you an experienced Assistant Company Secretary with a proven track record of excellent performance and ambition to advance your career? We have an exciting opportunity for you!As a Company Secretary, you will support the directors, management, business pillars, and support functions in promoting good corporate governance. You will fulfil the duties for a...
-
Company Secretary
2 weeks ago
Sandton, South Africa Smith Garb Full timeGauteng, Sandton - up to 55k A company based in Sandton is seeking to employ a Company Secretary from a legal background. **DUTIES AND RESPONSIBILITIES**: - Reporting to the group or company's board any failure on the part of the company _or _a director to _comply _with the Memorandum of incorporation or rules of the company or the Act (Companies Act No...
-
Assistant Company Secretary, D1, Ho041/24gs
2 weeks ago
Sandton, South Africa Seriti Full time_When applying, please submit a PDF version of your CV together with certified copies (certification within a 3-month period) of your ID, Drivers and qualifications._Assistant Company Secretary, D1Seriti, Head Office, GautengInternal & ExternalRef no: HO041/24GSClosing date: 18 April 2024**_- **The role:To assist the Group Company Secretary with all company...
-
Senior Corporate Secretary
3 weeks ago
Sandton, South Africa IDC Full time**Synopsis** A permanent position exists within the Corporate Secretariat for a Senior Corporate Secretary at our Head Office in Sandton, reporting to the Group Company Secretary. To provide support to the Board Committees, Management Committees as well as to Subsidiary Companies. The role incumbent will be responsible for developing Committee charters,...
-
Company Secretary
2 weeks ago
Sandton, South Africa Smith Garb Full timeGauteng, Sandton- up to 55kA company based in Sandton is seeking to employ a Company Secretary from a legal background.DUTIES AND RESPONSIBILITIES: Reporting to the group or company's board any failure on the part of the company _or _a director to _comply _with the Memorandum of incorporation or rules of the company or the Act (Companies Act No 71 of 2008)....
-
Senior Corporate Secretary
3 weeks ago
Sandton, South Africa Secondments Recruitment Full time**Job Advert Summary**: To provide support to the Board Committees, Management Committees as well as to Subsidiary Companies. The role incumbent will be responsible for developing Committee charters, managing Committee Annual Work Plans, drafting agendas, taking accurate minutes, processing action plans, and facilitating a practical committee management...
-
Senior Corporate Secretary
2 weeks ago
Sandton, South Africa IDC Full timeSynopsisA permanent position exists within the Corporate Secretariat for a Senior Corporate Secretary at our Head Office in Sandton, reporting to the Group Company Secretary.To provide support to the Board Committees, Management Committees as well as to Subsidiary Companies. The role incumbent will be responsible for developing Committee charters, managing...