Executive Assistant

Executive Assistant Extraordinaire: Transform Chaos into Success at Atlas Assistants

Who We Are: Atlas Assistants - A Community of Growth and Excellence

At Atlas Assistants, we're more than just a service provider - we're a community dedicated to empowering both entrepreneurs and executive assistants to reach their fullest potential.

Our mission is twofold:

1. To alleviate the operational burdens our clients face, allowing them to focus on strategic growth and personal fulfilment.

2. To create an environment where EAs can thrive, grow, and build rewarding careers.

What sets us apart

• Supportive Culture: A nurturing environment where team members uplift each other

• High-Performance Mindset: Commitment to excellence, pushing boundaries daily

• Growth-Focused: Heavy investment in personal and professional development

• Values-driven: Core values guide all decisions and actions. You can read more about them here.

• Accountability: Mutual responsibility fosters trust and reliability

• Diversity and Inclusion: We're proud that over 80% of our team members are women across almost 20 countries, fostering a diverse and inclusive workplace

Our EAs utilize the Atlas Executive Management System (EMS) - 11 proven systems that have helped over 100 clients achieve their goals.

At Atlas, you'll find a community that values your growth, celebrates your success, and pushes you to reach your full potential. We offer a challenging yet supportive environment where your contributions make a real impact.

Expectations: What It Takes to Succeed Here

We’re seeking an Executive Assistant who thrives on challenges, is motivated by growth, and aligns with our values.

This role is ideal for someone who is proactive, resourceful and has a track record of excellence.

• Transform Chaos with Structure: Our clients need order-creators. Does the idea of turning ambiguity into clarity excite you? We'll equip you with tools, but you'll need to implement them proactively.

• Exemplify Proactive Resourcefulness: While we're here to support you, we expect initiative. Can you find solutions independently, knowing when to seek help strategically? The ability to solve problems without constant executive input is crucial.

• Deliver Excellence Consistently: Your background matters less than your ability to perform. Whether you're an EA, operations specialist, or customer service pro, can you maintain high standards for your executive?

If these expectations energize rather than daunt you, you might be the driven professional we're seeking.

The Ideal Candidate: Competencies and Daily Responsibilities

We're seeking an Executive Assistant who excels in these areas, understanding that specific duties may vary depending on the client's needs:

1. Strategic Calendar Management:

   • Master organization skills to prioritize and schedule effectively

   • Create systems for clarity in complex situations

   • Proactively manage your executive's time for optimal productivity

2. Communication Hub:

   • Streamline inboxes and manage correspondence

   • Use emotional intelligence to handle stakeholders at all levels

   • Synthesize complex information into clear, actionable insights

3. Operational Efficiency:

   • Anticipate needs and act proactively

   • Manage diverse projects of varying complexity

   • Coordinate travel arrangements with meticulous attention to detail

4. Decision Support:

   • Gather and analyze relevant data to support executive decision-making

   • Prepare reports and presentations as needed

   • Offer your unique perspective to contribute to strategic discussions

5. Adaptability and Growth:

   • Thrive in a fast-paced, ever-changing remote environment

   • Actively seek and implement feedback for continuous improvement

   • Balance multiple priorities while maintaining composure under pressure

6. Executive Buffer:

   • Handle routine matters independently to free up your executive's time

   • Know when to involve your executive and when to make decisions autonomously

   • Maintain confidentiality and exercise discretion in all matters

7. Personal Support:

   • Manage a wide range of personal tasks for your executive, such as gifts, restaurant reservations & personal appointments or other personal errands

Your day-to-day responsibilities will vary based on your assigned executive's needs and preferences.

Flexibility and adaptability are key, as you'll need to seamlessly transition between professional and personal support tasks.

While the role is demanding, you'll have the opportunity to make a significant impact on your executive's professional success and personal well-being.

Minimum Requirements

To be successful in this role, you should meet the following criteria:

1. Language Proficiency and Exceptional Communication Skills: Near-native level of English proficiency in speech, writing and reading.

2. Professional Experience: At least 2 years of business experience in operations, administration, executive assistance, or other client-facing roles. While specific EA experience is not mandatory (we provide comprehensive training), you should have a background in roles involving significant administrative, organizational, or executive support duties. Examples include Administrative Assistant, Office Manager, Project Coordinator, Account Manager, or similar positions.

3. Remote Work and/or Start-Up Experience: Demonstrated ability to work effectively in a remote environment, ideally in a start-up context.

4. Adaptability: Experience working in a fast-paced environment and ability to thrive under pressure.

5. Flexibility: Willingness to align your work hours with US time zones. We have clients across all US time zones and will strive to match you with one that best fits your schedule.

Benefits That Support You

• Fair Compensation (40 hours per week):

  • Junior Level: $7 per hour

  • Mid Level: $8 - $10 per hour

  • Senior Level: $11 - $12 per hour

• Flexibility of Remote Work: Enjoy the flexibility of working remotely from your preferred location.

• Paid Time Off: 10 paid days off, unlimited sick leave, and 7 holidays (4 major + 3 of your choice) to ensure you have time to recharge.

• Performance-Based Rewards: Increases and bonuses based on your performance.

• Career Growth: Opportunities to advance into roles such as Chief of Staff or Operations Manager.

• Exclusive Training: Master the Atlas Executive Management System (EMS):

  • Kickstart your journey with our comprehensive, paid Atlas Executive Management System (EMS) certification, learning 11 proven systems to support executive growth, benefiting from strategies used with 100+ clients. Self-paced and intensive options are available.

• Continuous Development:

  • Mentorship: Weekly mentorship sessions to support your professional growth.

  • Office Hours: Bi-weekly open office hours for additional guidance.

  • Skills Training: Advanced training to enhance your capabilities.

• Supportive Community: Connect and grow with like-minded professionals committed to excellence.

• Stability: We prioritize finding new opportunities for our high-performing team members, ensuring long-term career security.

Is This the Right Role for You? A Final Self-Assessment

Before you apply, take a moment for honest self-reflection. This role is unique and demanding. Ask yourself:

1. Are you energized by constant change? Each day brings new challenges and opportunities.

2. Can you seamlessly switch between high-level strategy and detailed execution? You'll need to be comfortable with both.

3. Are you prepared to be a true partner to your executive, managing both professional and personal matters? This requires exceptional judgment and discretion.

4. Do you view feedback as a gift? Our culture thrives on continuous, constructive feedback.

5. Can you make decisions confidently in high-pressure situations? Your choices will directly impact successful entrepreneurs.

6. Are you committed to continuous self-improvement? This role will push you to grow in ways you might not anticipate.

7. Can you maintain your own well-being while supporting others? Balance is crucial in this demanding role.

If you answered "yes" to these questions and felt a mix of excitement and nervous anticipation, you might be the exceptional candidate we're seeking.

This role isn't just a job—it's a catalyst for personal and professional transformation. If you're ready for the challenge, we're excited to meet you.

Apply now and prepare for a journey of growth like no other. Please submit your CV in English.

Atlas Assistants is an Equal Opportunity Business. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.