Project Administrator

3 weeks ago


Western Cape Cape Town, South Africa SMEC Full time
SMEC’s job vacancy, Career and Recruitment

Job title : Project Administrator – Cape Town jobs in Western Cape

Job Location : Western Cape, Cape Town

Deadline : May 16, 2024

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KEY RESPONSIBILITIES 

General administrative duties which include: Document control Quality compliance checks Minute-taking Updating office bids on the bid register Assistance with the Quality Management System Organising training courses for the staff and associated administration involved Preparation of tenders Relief reception duties Follow up on submitted bids Check supplier invoices Registration of bids Travel management- local and international Timesheets and sundries Diary management Coordinate meetings and boardroom bookings Filing project documents Tracking training spend vs budget Log training time/training requests Open new projects on BST Coordinate and Capture Resource Planner (Division resource tool) Support Project Manager with regards to daily requirements as needed – transmittals, filing, data capturing, extracting of information, noodles etc. Data capture and validation of information in programme systems in support of Project Managers and tracking of key milestones and reporting on key variances and achievements Assistance at team meetings and other site and Project Manager level meetings as required – documentation, information registers, status reports, agendas, meeting minutes etc. Document control Assist with the development and delivery of progress reports, documentation and presentations Support and conduct secretarial duties to OOPM and OOPD Forecast rollover Setting up client questionnaires Financial: Preparation of invoices and payment certificates

KEY CHALLENGES

Project management Quality compliance Financial reporting

RECOMMENDED QUALIFICATIONS, SKILLS AND EXPERIENCE  

Matric Minimum 3 years’ experience High proficiency in MS Word High proficiency in PowerPoint High proficiency in skills in Excel An added bonus would be experience in the consulting engineering or construction industries Project management experience Financial background

*Administrative / Management  jobs in south africa

*Project Administrator – Cape Town in Cape Town



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