PA to Maintenance Executive
4 weeks ago
Job title : PA to Maintenance Executive jobs in Gauteng
Job Location : Gauteng, Johannesburg
Deadline : May 08, 2024
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Purpose
To support the Executive Maintenance and all Maintenance Division staff with administrative tasksPrincipal Accountabilities
Support the Maintenance Executive and all Maintenance Division staff with all administrative tasks. Liaise with all Divisions and ensure relevant policies and procedures are communicated to everyone. Perform all administrative duties within the Maintenance Division. Work effectively with Maintenance team to provide operational and excellent servicesSpecific Responsibilities
Handle all administrative tasks effectively but not limited to – Setting up meetings, Filing (inclusive of document control system updates), Minute taking, Issue and distribute minutes of meetings. Manage Maintenance Division staff time keeping report Process all Maintenance Division Timesheets, On-Call forms and Fuel Claims to HR timeously Participate in process flow administrative tasks such as – Issue monthly reporting template (based on information queries) and follow-up on progress, Collate information received, Collate Division reports and review before submission to the Maintenance Executive Manage formal correspondences – compile and review letters, progress monthly meeting with Managers, Manage records in Division storage systems – SharePoint, Papertrail etc. Advise Finance Division of updated reimbursive list including final penalty amount and follow-up on the credit note/invoice for reimbursement Arrange international flights, safety induction, access cards etc. for visitors Control office stationery and other supplies Ensure settlement of new staff and compliance to onboarding process in Maintenance Division Compile and manage applicable work processes and procedures for better office management Manage and coordinate Maintenance Executive calendar, working closely and effectively on upcoming commitments and responsibilities with appropriate follow-up Prioritize conflicting needs and handle matters proactively to manage deadline pressure Keep records of expenses, signed invoices and provide monthly report to Maintenance Executive Thorough review of invoices before submission for the Executive approval and follow-up for payment with Finance Division Manage Maintenance Division purchase requisition and orders in the Procurement Sage system including placing orders on instructions Warmly receive visitors, manage phone calls and correspondences wih professionalism Perform duties in line with agreed business focus areas Manage all secretarial duties within the Maintenance Division Undertake any other duties as assigned.Profile
Educational Level
Qualification in Office Management/Administration and Secretarial studiesOther Technical/ Professional Skills/Qualifications
Excellent Computer Literate – MS Word, Excel and PowerPoint at intermediary levelYears of Experience
At least ten years working experience in a similar position with technical exposure.Desirable Traits
Interpersonal Skills Proficient Communication Skills Excellent organiser Team player Show initiative and innovative Strong Administration Skills Thorough attention to detail Meticulous report writing, report review and taking of minutes Must have a sense of urgency Effective multitasking General technical knowledge and exposure*Administrative / Management jobs in south africa
*PA to Maintenance Executive in Johannesburg
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PA to Maintenance Executive
3 weeks ago
Gauteng, Johannesburg, South Africa Bombela Operating Company LTD. Full timeBombela Operating Company LTD.’s job vacancy, Career and Recruitment Job title : PA to Maintenance Executive jobs in Gauteng Job Location : Gauteng, Johannesburg Deadline : May 08, 2024 Quick Recommended Links Jobs by Location Job by industries Purpose To support the Executive Maintenance and all Maintenance Division staff with administrative...
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