PA to Maintenance Executive

Found in: beBee S ZA - 2 weeks ago

Gauteng Johannesburg, South Africa Bombela Operating Company LTD. Full time
Bombela Operating Company LTD.’s job vacancy, Career and Recruitment

Job title : PA to Maintenance Executive jobs in Gauteng

Job Location : Gauteng, Johannesburg

Deadline : May 08, 2024

Quick Recommended Links

Jobs by Location Job by industries

Purpose

To support the Executive Maintenance and all Maintenance Division staff with administrative tasks

Principal Accountabilities

Support the Maintenance Executive and all Maintenance Division staff with all administrative tasks. Liaise with all Divisions and ensure relevant policies and procedures are communicated to everyone. Perform all administrative duties within the Maintenance Division. Work effectively with Maintenance team to provide operational and excellent services 

Specific Responsibilities

Handle all administrative tasks effectively but not limited to – Setting up meetings, Filing (inclusive of document control system updates), Minute taking, Issue and distribute minutes of meetings. Manage Maintenance Division staff time keeping report Process all Maintenance Division Timesheets, On-Call forms and Fuel Claims to HR timeously Participate in process flow administrative tasks such as – Issue monthly reporting template (based on information queries) and follow-up on progress, Collate information received, Collate Division reports and review before submission to the Maintenance Executive Manage formal correspondences – compile and review letters,  progress monthly meeting with Managers,  Manage records in Division storage systems – SharePoint, Papertrail etc. Advise Finance Division of updated reimbursive list including final penalty amount and follow-up on the credit note/invoice for reimbursement Arrange international flights, safety induction, access cards etc. for visitors Control office stationery and other supplies Ensure settlement of new staff and compliance to onboarding process in Maintenance Division Compile and manage applicable work processes and procedures for better office management Manage and coordinate Maintenance Executive calendar, working closely and effectively on upcoming commitments and responsibilities with appropriate follow-up Prioritize conflicting needs and handle matters proactively to manage deadline pressure Keep records of expenses, signed invoices and provide monthly report to Maintenance Executive Thorough review of invoices before submission for the Executive approval and follow-up for payment with Finance Division Manage Maintenance Division purchase requisition and orders in the Procurement Sage system including placing orders on instructions Warmly receive visitors, manage phone calls and correspondences wih professionalism Perform duties in line with agreed business focus areas Manage all secretarial duties within the Maintenance Division Undertake any other duties as assigned.

Profile

Educational Level

Qualification in Office Management/Administration and Secretarial studies

Other Technical/ Professional Skills/Qualifications

Excellent Computer Literate – MS Word, Excel and PowerPoint at intermediary level

Years of Experience

At least ten years working experience in a similar position with technical exposure.

Desirable Traits

Interpersonal Skills Proficient Communication Skills Excellent organiser Team player Show initiative and innovative Strong Administration Skills Thorough attention to detail Meticulous report writing, report review and taking of minutes Must have a sense of urgency Effective multitasking General technical knowledge and exposure

*Administrative / Management  jobs in south africa

*PA to Maintenance Executive in Johannesburg

  • PA to Maintenance Executive

    Found in: beBee S ZA - 3 weeks ago

    Gauteng, Johannesburg, South Africa Bombela Operating Company LTD. Full time

    Bombela Operating Company LTD.’s job vacancy, Career and Recruitment Job title : PA to Maintenance Executive jobs in Gauteng Job Location : Gauteng, Johannesburg Deadline : May 08, 2024 Quick Recommended Links Jobs by Location Job by industries Purpose To support the Executive Maintenance and all Maintenance Division staff with administrative...

  • Executive Pa

    2 days ago

    Johannesburg, South Africa Capital Recruit Full time

    **Our client is looking for new Talent to join their Growing Organization.** **The Role involves but is not limited to**: Handling Diaries, Travel management and administration thereto, Setup of all Meetings, taking minutes of meetings, Preparing Meeting packs, setting, and providing reminders for Directors. Assisting directors with any admin-related...

  • Executive Pa

    19 hours ago

    Johannesburg, South Africa Pollock and Associates Full time

    Executive PA Engineering ~ Manufacturing Johannesburg West, Johannesburg - Gauteng - South Africa Position based in Roodepoort. Reporting to the Group Managing Director and CEO you will act as the point of contact among Executives, employees, clients, and other external partners. You will be required to perform a variety of administrative tasks and support...

  • Executive PA

    Found in: Talent ZA C2 - 2 weeks ago

    Johannesburg, South Africa Telebest Full time

    Our client has an opportunity available for an Executive PA based in Stormill.Requirements:8+ years’ experience as a senior secretarial.Work experience as an Executive PA to Managing Directors or CEO’s.Familiarity with office tools such as copy machines etc.BComm or completed secretarial diploma.The ability to build relationships on all levels with...

  • Executive Pa

    19 hours ago

    Johannesburg, South Africa SET Recruitment Consultants Full time

    **Executive PA** *** Leading Asset Mgt firm seeks indiv who is eager to learn. Pivotal role to deliver secretarial, general office and admin support services to portfolio of Executives including travel arrangements, invoicing etc. Looking for Executive Personal Assistant with integrity. **Main Responsibilities** - Organise and arrange the logistics for...

  • Digital Marketing Manager

    5 days ago

    Gauteng, South Africa African Personnel Full time

    **Digital Marketing Manager / Executive PA **for an outstanding company based on the East Rand with; - Marketing Diploma or Degree - Tertiary qualification in Business Administration - 5 years working in experience in Marketing. - Min 3 years’ experience as an Executive Personal Assistant - Knowledge of the engineering, steel, mining, construction and...

  • Executive Pa to Cec

    5 days ago

    Johannesburg, South Africa the Employment Channel Full time

    Executive PA to CEO - Johannesburg EDUCATIONAL REQUIREMENTS - Grade 12 - Diploma in General Office Administration. SKILLS/EXPERIENCE REQUIREMENTS - Minimum 3 to 4 Years’ relevant experience in executive office - Experience in Radio will be an advantage - Valid driver’s license. - Read - Ability to read and comprehend instructions, short correspondence...

  • Personal Assistant to Manager

    19 hours ago

    Johannesburg, South Africa To The Point Recruitment Full time

    5 Years of experience with being PA to an Executive, non-negotiable - Experience of being a PA having to work within a Professional Services Company or in Banking - Proficient with the MS Office suite, Powerpoint and Excel - Expertise in preparation of presentation and board packs - Qualifications: National Senior Certificate Matric (Grade 12) And relevant...

  • Executive Secretary

    Found in: beBee S ZA - 2 weeks ago

    Gauteng, Johannesburg, South Africa Old Mutual South Africa Full time

    Old Mutual South Africa’s job vacancy, Career and Recruitment Job title : Executive Secretary – OMInsure Head Office jobs in Gauteng Job Location : Gauteng, Johannesburg Deadline : April 22, 2024 Quick Recommended Links Jobs by Location Job by industries Job Description This role provides PA support to a senior Manager and is individually...

  • Office Manager

    4 days ago

    Johannesburg, South Africa Thintane Investments Full time

    The role of the Office Manager shall be to manage office administrative tasks and in addition, act as PA to the CEO. Basic job description: - Office administration, Personnel management & Payroll and entry-level Bookkeeping skills (greater bookkeeping skills would be considered advantageous). - Extensive experience and references are essential.

  • Pa to CEO

    2 days ago

    Johannesburg, South Africa Measured Ability Group Holdings Full time

    Our International Agriculture client seeks a top-notch PA to be support to the CEO and Executive team. - Ideally someone who can start immediately - A Higher school certificate with required experience - Tertiary qualification advantageous - Minimum 5 years’ experience as Executive Assistant or similar role. - Strong Microsoft Office (Outlook, Word, Excel,...

  • Team PA: Energy Finance

    Found in: beBee S ZA - 4 weeks ago

    Gauteng, Johannesburg, South Africa Nedbank Full time

    Nedbank’s job vacancy, Career and Recruitment Job title : Team PA: Energy Finance – Johannesburg jobs in Gauteng Job Location : Gauteng, Johannesburg Deadline : May 05, 2024 Quick Recommended Links Jobs by Location Job by industries Job Responsibilities Contribute to a culture conducive to the achievement of transformation goals by participating in...

  • Team PA: Energy Finance

    Found in: beBee S ZA - 2 weeks ago

    Gauteng, Johannesburg, South Africa Nedbank Full time

    Nedbank’s job vacancy, Career and Recruitment Job title : Team PA: Energy Finance – Johannesburg jobs in Gauteng Job Location : Gauteng, Johannesburg Deadline : May 05, 2024 Quick Recommended Links Jobs by Location Job by industries Job Responsibilities Contribute to a culture conducive to the achievement of transformation goals by participating in...

  • Executive Pa

    1 week ago

    Johannesburg, South Africa BCE FoodService Equipment Full time

    A new vacancy for an Executive Assistant has become available at our Johannesburg branch. This person is required to assist with managing the executive's schedule, coordinating meetings and events, handling correspondence, and ensuring the smooth functioning of daily activities. **Main duties will include but will not be limited to**: - Execute a broad...

  • Executive PA

    Found in: Whatjobs ZA C2 - 4 days ago

    Johannesburg, South Africa Banqobi Consulting Full time

    Duties and Responsibilities Calendar Management: Organizing and managing the executive's schedule, including scheduling meetings, appointments, and events. This often involves coordinating with other team members or external parties. Travel Arrangements: Making travel arrangements such as booking flights, accommodations, transportation, and handling any...

  • Executive PA

    Found in: Talent ZA 2A C2 - 1 week ago

    Johannesburg, South Africa Banqobi Consulting Full time

    Duties and ResponsibilitiesCalendar Management:Organizing and managing the executive's schedule, including scheduling meetings, appointments, and events. This often involves coordinating with other team members or external parties.Travel Arrangements:Making travel arrangements such as booking flights, accommodations, transportation, and handling any...

  • Executive PA

    Found in: Adzuna ZA B C2 - 7 days ago

    Johannesburg, South Africa Adzuna ZA B C2 Full time

    Duties and ResponsibilitiesCalendar Management:Organizing and managing the executive's schedule, including scheduling meetings, appointments, and events. This often involves coordinating with other team members or external parties.Travel Arrangements:Making travel arrangements such as booking flights, accommodations, transportation, and handling any...

  • Executive Pa

    7 days ago

    Johannesburg, South Africa Measured Ability Group Holdings Full time

    **South Africa - Gauteng**, Johannesburg - North (Sandton / Midrand / Diepsloot)** **R300 000 - R300 000** **Our client in the Mining Industry is looking for an experienced Executive Assistant** **Key Requirements** *** - **Minimum 5 years experience as an executive assistant** ***: - **Proficient in English, French and Portuguese would be an...

  • Executive Assistant/ Office Support

    19 hours ago

    Johannesburg, South Africa RJPersonnel Full time

    2years - Provide a full range of personal and executive secretarial support to the Directors including general administration work (as well as MD if required). - Full management of Directors electronic diaries, organising meetings, assessing priority of appointments and reallocation as necessary. - Manage Directors travel arrangements (including...

  • Mandarin Interpreter

    2 days ago

    Johannesburg, South Africa Staff Solutions Full time

    **Gauteng**, JHB - Eastern Suburbs** **(Market related)** Our client in the automotive industry in JHB is seeking a Mandarin-speaking Interpreter (Personal Assistant) to join them at their HQ. **Mandarin. ** **Job Duties**: - Schedule CEO appointments and diary management. - Handle flights, accommodation, and rental car bookings. - Organising events,...