Company Secretarial Consultant

Found in: beBee S ZA - 4 weeks ago

Gauteng, South Africa Redefine Properties Full time
Redefine Properties’s job vacancy, Career and Recruitment

Job title : Company Secretarial Consultant – Sandton jobs in Gauteng

Job Location : Gauteng,

Deadline : March 29, 2024

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Primary Purpose of the Job

The role of the Company secretarial consultant is to provide the efficient administration of a company, particularly with regards to ensuring compliance with in statutory and regulatory requirements.

Key Performance Area’s (KPA’s)

Administrative support for Statutory/Regulatory Compliance.

Administration and coordination of timeous CIPC filing to CIPC requirements with all statutory compliance requirements with regards to all Redefine Group of Companies. Support with the Administration and maintain all share registers for subsidiary companies and relevant associate companies Maintain statutory registers (minute books, attendance registers, company statutory records, etc) Support with the preparations and file CIPC Compliance checklist AFS to be sent to all those entitled to receive a copy Support with the Administration of Schedule 13 declarations by new directors Administer periodic returns to the JSE

Company Secretarial Administration

Provide Cosec administrative support with regards to across the group. Timeous scheduling of meetings and key Corporate Matters as per the Corporate Calendar – Board, Committee and selected subsidiaries/ internal governance structures. Timeous coordination and maintenance of the Corporate Calendar. Coordinate and regular monitoring of cosec action tracker Document Management: Timeous coordination and maintenance all statutory document. (minute books, resolutions, statutory documents, director ID’s, proof of residence etc) Timeous upload of updated statutory documents/letterheads and other on intranet. Timeous administration of Non-Executive Directors travel

Meeting Administration Process

Support with coordination and communication of submission deadlines Timeous Compilation of board/committee packs timeous Timeous circulation of minutes and resolution for signature within reasonable time after meeting. Timeous update of extracts of DoA (Annual/ Ad hoc)

Company Secretarial budget administration

Support with the compilation of input for the compilation of the annual Cosec Budget. Administer all invoices ((services providers and NEDs) and ensure accuracy and timeous submission for approval and payment to finance

Executive Assistant

Diary management for CoSec (co-ordinating of the diary) Timeous co-ordination of CoSec annual calendar Timeous co-ordination of Cosec email and distribute instructions accordingly Timeous coordination of cosec action tracker Stationery and cosec office management Timeous and accurate administration of NED travel booking Timeous co-ordination of board meetings requirements and related board engagements

Risk & Compliance Management

Controls, manages and governs the processes and systems within area of accountability to ensure compliance and minimise the business risk. Timeous execution of annual compliance checklist

Governance advisory support

Manage resolution signature process for all resolutions other than board resolutions Support with the drafting of resolution as and when required Support Company Secretary on periodic and adhoc projects including but not limited to: Timeous input of the King IV register Prepare relevant sections of the integrated annual report including, amongst others, (attendance registers, appointment/resignation dates etc) Timeous submission of relevant information Directors Manual

Job Specific Requirements:

Job Knowledge:

CIPC administration and submissions in terms of the Companies Act (competent) Office administration (essential) Functional knowledge of the companies act and relevant governance practices (essential)

Job Related Skills:

Oral and written communication skills (essential) General administrative and report writing skills (essential) Problem solving skills (desirable) Computer proficiency skills (essential) Time management skills (essential)

Job Experience:

3- 5 years experience

Education:

Undergraduate diploma in business administration or related (required) CIS qualification (desirable)

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*Company Secretarial Consultant – Sandton in

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