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Accounts Payable Clerk
3 weeks ago
Main Job Function:
• Ensure invoices are matched against purchase orders, Waybills, Manifests and Trip sheets
with reference to quantities, weights (actual or Volumetric), Kilo meters, hours, quality,
description, and price/rate cards
• Ensure purchase orders and expense invoices are properly authorized and are in accordance
with the appropriate levels of authority
• Ensure the correct GL account & vendor account is utilised when processing invoices in
Accounts Payable module
• Direct Labour Processing and Analysis including:
o Validation and processing of supplier invoices against timesheets
o Validation of labour rates
o Reconciliation of Purchase orders vs headcount
o Maintenance and analysis of Labour database
o Direct Labour Suppliers Reconciliations
• Ensure that Expense Invoices are captured in and Sage Evolution
• Preparation and submission of creditors’ reconciliations (ensure invoices follow sequence)
• Forward remittance advices to suppliers after completion of payment run
• Ensure timeous processing analysis & reconciliations are in line with monthly Financial
reporting deadlines
• Assist with balance sheet recons during the month and the finalisation at month end
• Ensure audit deliverables are maintained according to the standard required by the auditors
• Any ad-hoc duties which are assigned
Requirements:
• Grade 12 and relevant certificate in bookkeeping or finance will be advantageous
• Working knowledge of Microsoft Office. (Advanced Excel skills)
• 3 to 5 years’ experience in Creditors/ (Accounts payable) role. Logistics industry experience will be advantageous
• Any accounting system experience
• SAGE Evolution & any (FMS) Freight management systems knowledge would be advantageous
• Proactive and ability to work under pressure
• Attention to details
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