Fleet Administrator
1 week ago
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- Job by industries
Main Responsibilities
- Receiving of repairs, maintenance, and tyre quotes from all suppliers via email and loading quotes on GreenFleet
- Issue pre reference number to dealers for vehicles under maintenance plan
- Check history of each vehicle
- Flag any discrepancies (duplicate repairs, incorrect labour rates, incorrect odometer readings etc.)
- Ensure vehicle history report and all relevant documentation is attached prior to sending quotes for approval to Fleet Manager
- Create and send purchase orders to relevant departments
- Repair cost verification
- Follow up with suppliers on invoices and open Purchase Orders
- Receive & receipt invoices
- Attend to and resolve all Fleet queries
- Load daily quotes received from all suppliers on tracking report
- Liaise with suppliers, fleet controllers, fleet managers and internal customers
- Order company fuel cards
- Consolidate Open Purchase Orders report and Engen report
- Issue licence discs to fleet controllers
- Load asset verification photos for private staff on the system
- Traffic fines management
Accident admin:
- Captures accidents on Master report
- Register claim on GreenFleet
- Appoint assessor
- Follow up on outstanding documents (Quotes, presentation, MVA pack etc.)
- Prepares quotes for sign off
- Generate PO’s
- Request invoices and receipt
- Liaise with supplier and internal customers
- Consolidate weekly accidents reports, Open order report
- Complete Capex 2 disposal
Office Administration
- Maintain accurate filing records for vehicle fleet
- Adhoc administrative tasks as delegated by Admin Manager and Fleet Manager
- General administrative duties (printing, scanning etc.)
Education and Qualification
- Gr 12
- Transport qualifications or working towards a technical or transport qualification
- Fleet and transport training completed will be an advantage
Experience and Training
- 5 Years’ experience in an administrative role within a fleet maintenance or workshop environment
- Supplier and customer liaison
Relationship building
- Maintenance call centre (advantage not compulsory)
- Knowledge of car parts, service levels, labour rates, licencing and COF’s, tyres etc.
- Strong technical background
Knowledge and Skill
- Office Administration
- MS Office and Excel
- Interpersonal communication
- Teamwork
- Time management
- Problem solving
- Critical thinking
- Attention to detail
- Adaptability
- Supplier Liaison – internal and external
- Flexibility
- Verbal and written communication
- Report writing
- Logical thinking
- Organizational awareness
- Relationship building
- Administrative / Management jobs
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Fleet Administrator
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Fleet Administrator
3 weeks ago
Cape Town, South Africa Fidelity Services Group Full timePurpose of the Role Fleet administration, responsible for supporting the fleet department with regards to all administration **Main Responsibilities** - Issue pre reference number to dealers for vehicles under maintenance plan - Check history of each vehicle - Flag any discrepancies (duplicate repairs, incorrect labour rates, incorrect odometer readings...
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Fleet Manager/operations Administrator
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Fleet Administrator
5 days ago
Cape Town, South Africa Fidelity Services Group Full timeJob title : Fleet Administrator - Western Cape Job Location : Western Cape, Cape Town Deadline : December 21, 2024 Quick Recommended Links Jobs by Location Job by industries Main Responsibilities Receiving of repairs, maintenance, and tyre quotes from all suppliers via email and loading quotes on GreenFleet Issue pre reference number to...
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Fleet Controller
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Fleet Controller
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Fleet Operations Manager
3 weeks ago
Cape Town, Western Cape, South Africa TSU International Full timeAbout TSU InternationalTSU International is a dynamic company that requires a highly skilled and experienced Fleet Administrator to join our team. We are committed to delivering exceptional service to our clients, and this role will play a crucial part in ensuring we meet our objectives.Job DescriptionJob Title: Fleet AdministratorEstimated Salary: $60,000 -...
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Fleet Controller
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Film Fleet Business Head
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Fleet Operations Coordinator
1 week ago
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Fleet Supervisor
6 months ago
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Fleet Controller
2 days ago
Cape Town, South Africa HR Genie Full timeOur client is looking for a Fleet Controller to join their Break Bulk Division. This critical role focuses on the effective coordination and optimisation of fleet operations, specifically managing flatdeck and tautliner assets. The position entails overseeing an assigned subfleet of vehicles, leading drivers and support staff to ensure operational...
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National Fleet Controller
6 months ago
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Fleet Operations Manager
1 month ago
Cape Town, Western Cape, South Africa TSU International Full timeThe Fleet Administrator position at TSU International plays a pivotal role in ensuring the efficient administration and control of vehicle bookings, returns, and insurance claims. Key responsibilities include:Managing and maintaining accurate records of vehicle bookings and returns, ensuring compliance with company policies and procedures.Administering...
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Head - Fleet Management and Mechanical Works
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Fleet Supervisor
6 months ago
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Fleet and Driver Manager
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