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(SHEQ) CO-ORDINATOR and CONTROLLER

3 months ago

Johannesburg, South Africa Level-Up Full time

Overview

We are looking for an experienced SHEQ coordinator to take responsibility for creating, maintaining and improving Safety, Health & Quality in the workplace. The person is responsible for making sure that all current safety legislation and ISO 9001:2015 requirements are adhered to and to control the planning, implementing, monitoring and reviewing of the Health and Safety as well as Quality strategies, policies, plans and procedures of the organisation.

Responsibilities

Health & Safety

  • To develop, implement and monitor Occupational Health and Safety policy, programs and procedures;
  • Ensure that all legal appointments as required by legislation are done and the communication of the responsibilities to the appointee is explained;
  • Compile a site safety file for the company and ensure all legislative documentation is communicated to employees on an on-going basis;
  • To assist management in complying with current health and safety legislation and/or regulations with the health of employees;
  • Responsible to prepare, train and update the site emergency evacuation plan;
  • To establish budget proposals for the operation of health and safety and specific training programs;
  • To increase health and safety awareness at all levels within the organization;
  • To conduct safety inspections and audits;
  • Ensure all employees are inducted prior to be permitted to work in the factory / site;
  • Ensure no sub-contractor is permitted to work on site without being in possession of a safety file;
  • Compiling company-wide risk assessments, safe working procedures and method statements;
  • Compiling risk assessments for clients who require them as part of project execution;
  • Identify and evaluate the risks to which employees may be exposed to. Evaluate and analyse the risks identified and ensure that these risk assessments are then communicated to the work force;
  • Perform a high level of first aid treatment and evaluate injured persons if it is needed to send them for medical treatment;
  • Report any incident or accident to direct manager. Conduct thorough accident and incident investigation with remedial actions to prevent future occurrence;
  • Compile monthly man hour and injury reports;
  • Inspect high risk activities: All lifting machinery and lifting tackle, portable electrical tools and immediately bring to managements attention any serious deviations that may have being noted;
  • Ensure that all Health and Safety structures, processes and appointments as required by the Act are in place and functioning effectively;
  • Chair monthly safety meetings with safety representatives. Ensure that all deviations mentioned in the meeting are rectified and corrected;
  • Ensure all registers and checklists are updated on a weekly and monthly basis;
  • Ensure all safety signs and notices are prominently displayed;
  • Maintain good housekeeping principles;
  • Coordinate all SHE training of employees;
  • Ensure all health & safety representatives conduct a monthly H&S rep inspection of their work areas;
  • Respond to employee concerns;
  • To assume other duties as may be assigned.

Quality

  • Ensure that processes needed for the Quality Management System (QMS) are established, implemented and maintained;
  • Report to top management on the performance of the QMS;
  • Ensure awareness of customer requirements are channeled throughout the organization;
  • Ensure that a document control procedure is adopted to approve, review and update all changes to critical documents within the scope of the QMS;
  • Ensure that records are established and maintained to provide evidence that the QMS is being followed and that there is a system in place for the identification, storage, protection, retrieval, retention time and disposition of such records;
  • Ensure that the performance of the QMS is reviewed at planned intervals to ensure its continuing suitability, adequacy and effectiveness. This review means assessing opportunities for improvement and the need for changes to the QMS;
  • Ensure that Quality Objectives are set by top management for measuring the performance of the QMS and that these are regularly reviewed;
  • Ensure that all new staff are inducted into the requirements of the QMS related to their own roles and responsibilities. Provide update training as necessary;
  • Ensure that all suppliers used by the organization are selected, evaluated and re-evaluated and those records of this assessment are maintained;
  • Ensure that top management undertakes periodic but regular assessments of customer
  • Satisfaction and those consequent improvements are identified and implemented;
  • Ensure that an internal audit programme is adopted to verify that the QMS conforms to planned arrangements, QMS arrangements and is effectively implemented and maintained.
  • Ensure that appropriate action is taken when this is not the case;
  • Analyse data on the effectiveness of the QMS and evaluate where continual improvements of the QMS can be made. This shall include data generated as a result of monitoring and measurement and from other relevant sources;
  • Co-ordinate continual improvements of the QMS, ensuring that evidence of corrective and preventive actions taken are recorded and reviewed.
  • Implement and execute quality inspections on all products in production as well as incoming inspections for good supplied

Requirements

  • Ensure a Safety File complying to all current legislation is in place and properly maintained at Head office and all remote offices and sites
  • Compile risk assessments and safety files as required for projects and tenders
  • Produce and maintain a Safety Policy (updated annually), SHE Management Plan and all procedures and instructions to maintain a safe work environment.
  • Provide an audit plan for all facilities in the company and conduct audits on each at least once a year.
  • Conduct quarterly SHE meetings at all facilities and ensure that actions are minuted and completed.
  • Provide a record that all planned safety inspections have been completed by SHE reps.
  • Provide regular certified training for all SHE reps.
  • Ensure that all SHE reps are elected and officially appointed as required by legislation
  • Be cognisant and knowledgeable of quality standards and models;
  • Be strategic, methodical, logical and detail oriented;
  • Be an excellent communicator;
  • Be multi-talented and able to perform different roles;
  • Have good supervisory, management and networking capabilities
  • Have superior mathematical and numeric skills
  • Have proficient interpretation skills for analysis of figures, statistics, regulations and policies
  • Be able to investigate, document, and maintain records accurately
  • Be extremely professional, customer friendly and amenable,
  • Be self-disciplined, methodical and pay attention to detail

QUALIFICATIONS & SKILLS

  • Grade 12;
  • Computer skills (MS Office package);
  • Qualification in Health and Safety (Samtrack, NOSA);
  • Qualification in Quality Management, ISO Auditing would be an advantage;
  • Minimum 5 years experience as a SHEQ Officer / co-coordinator
  • Able to work independently or as part of a team;
  • Good communication skills;
  • Good interpersonal skills;
  • Integrity and honesty;
  • Highly organized;
  • Deadline driven;
  • Detail orientated;
  • Ability to maintain effective work relationships
  • 3 - 5 years experience in quality control and/or management;
  • Quality managers qualifications;
  • Additional certification courses such as auditing, report writing, international quality standards, quality management systems and various ISO courses would be advantageous