Receptionist/Admin Assistant

1 month ago

Johannesburg, South Africa Ferva Business Partners Full time

Job Overview:

We are seeking a highly organised and efficient individual to join our team. As an Receptionist / Admin assistant, you will play a vital role in ensuring the smooth operation of our office and supporting the team. The ideal candidate should possess exceptional organisational skills, excellent communication abilities, and a proactive mindset. This role offers an opportunity to contribute to a fast-paced and dynamic work environment.

Key Responsibilities:

  • Manage the day-to-day administrative tasks, including email correspondence, scheduling meetings, handling incoming calls and making outbound calls.
  • Manage Directors diaries.
  • Maintain office supplies inventory and place orders as needed.
  • Prepare and edit documents, presentations, and reports as required.
  • Assist with travel arrangements and expense management for team members.
  • Oversee and maintain the office environment, including facilities management, equipment maintenance, and vendor relationships.
  • Coordinate office events and manage logistics for meetings, conferences, and team-building activities.
  • Develop and implement office policies and procedures to ensure efficiency and compliance with company standards. 
  • Handle incoming and outgoing mail, packages, and deliveries.
  • Assist with basic financial tasks such as processing invoices, tracking expenses, and reconciling accounts.
  • Collaborate with the finance team to ensure accurate and timely reporting.
  • Monitor office expenses and suggest cost-saving measures when appropriate.
  • Assist with HR-related tasks such as coordinating recruitment processes, scheduling interviews, and onboarding new employees.
  • Maintain employee records and ensure compliance with company policies and legal requirements.
  • Support HR initiatives, including employee engagement activities and performance management.
  • Serve as a central point of contact for internal and external stakeholders.
  • Facilitate effective communication within the office and with clients, partners, and vendors.
  • Coordinate meetings and events, including managing calendars, sending reminders, and preparing necessary materials.

Qualifications and Skills:

  • Minimum of a High School Diploma or equivalent; a degree or diploma in Business Administration or related field is advantageous.
  • Excellent organisational and time management skills, with the ability to multitask and prioritise effectively.
  • Strong attention to detail and problem-solving abilities.
  • Exceptional written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Proficiency in Google Workspace is advantageous.
  • Ability to maintain confidentiality and handle sensitive information.
  • Professional and positive demeanour with excellent interpersonal skills.

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