Receptionist / Switchboard (Office / minutes typing)

Found in: Talent ZA C2 - 2 weeks ago


Johannesburg, South Africa Dream Hotels and Resorts Full time

Receptionist (Office support/ minutes typing)

As the face of our company, the receptionist will set the tone for your clients’ first impressions.

Minimum Qualification Requirements:

  • Grade 12
  • Own Transport is advantageous.
  • Highly organized, with the ability to efficiently manage administrative tasks.
  • Candidate must be well presented.
  • Minute Typing from recordings – Must have previous experience.

STRONG Computer /System Skills Required

  • Experience with MS Word
  • Experience with MS Excel
  • Experience with MS Outlook
  • Willing to learn.

Roles and Responsibilities:

  • The successful candidate will:
  • Welcome and assist visitors in a professional and friendly manner.
  • Responsible for all incoming calls at the switchboard: Polite answering, transferring calls to the correct department and communicating messages timeously.
  • Ad hoc duties as and when required.
  • Courier service - arranging for collections and deliveries.
  • General secretarial/administrative/filing duties for various directors and managers
  • Update various Excel spreadsheets daily, weekly, and monthly.
  • Managing the bookings of the boardrooms and meeting rooms
  • Maintaining safety and hygiene standards of the reception area

 

Personal attributes required:

  • Must have a confident and professional telephone manner.
  • Must be professional in approach and appearance with a vibrant personality.
  • Must be well spoken and be able to interact in a polite and composed manner at all times.
  • Must have the ability to organise, multitask, prioritise and work well under pressure.
  • Must be able to use initiative, pay attention to detail and have a strong sense of urgency.
  • Must be trustworthy, reliable, and punctual at all times.
  • Must have to ability to learn quickly, be resourceful and be proactive when issues arise.
  • Must be flexible, agile and able to work in a team as well as independently.
  • Must possess a high level of maturity and integrity.
  • Must promote a positive working environment.
  • Must be able to interact in a polite and composed manner at all times.
  • Must promote a positive working environment.
  • Team Player
  • Customer Focused
  • Attention to detail.

 



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