Events Coordinator

2 weeks ago

George, South Africa Oubaai Hotel Golf and Spa Full time

The Hotel

 Oubaai Hotel Golf and Spa is a luxury four-star hotel. Nestled amidst the serene landscapes of Herolds bay on South Africa's renowned Garden Route, minutes away from George Airport.
Our resort seamlessly blends the thrill of links golf with the breathtaking vistas of the Garden Route, providing guests with an unparalleled experience in opulence and comfort.

 

To work as a team member to create the most professional sales team . To meet and exceed sales targets set in the monthly and yearly forecasts and to direct all efforts to maximizing the hotel’s revenues and profits across all revenue streams specifically rooms, and food & beverage and events operating departments. To plan, organize and deliver events that win return business for the hotel

 

The Role

·         To maintain complete and supported records of all sales agreements, contracts and quotes for the hotel as per International Policies & Procedures.

·         To have a good understanding of contribution margins for each product and work with respective heads of departments to maximize Operating results.

·         To achieve targets in terms of number of new active Accounts, Banquet Covers and Revenue as set by the Director of Sales.

·         To work very closely with the Operational Departments to run events smoothly and professionally.

·         To manage sales enquiries effectively to generate maximum revenue for the events department.

·         To review function rooms blocked by you weekly to ensure that all business on the books is “live” and traced, tracked for confirmation.

·         To continuously add and update the perpetual database of local group, catering and conference leads and ensure implementation of an efficient and targeted acquisition program.

·         To entertain potential and current customers based on business priorities.

·         To ensure a high level of exposure for the hotel through direct sales solicitation, telephone contact and written communication.

·         To be conversant in all catering service related activities and undertake such responsibilities.

·         To ensure that all credit and collection procedures that have been established by the hotel are implemented following the established Credit Policies & Procedures.

·         To ensure that all catering contracts follow the established Hotel Policies & Procedures and are based and sound commercial judgment.

·         To project a warm, professional and welcome image.

·         To be demanding and critical when it comes to departmental standards.

The Skill

·         Degree or Diploma in hospitality or equivalent an asset, 3-5 years relevant experience required

·         MS Office required.

·         Minimum 3 years related experienced in event planning

·         Must be physically fit and able to adapt a hand on approach to the work.

·         Opera and Prolific background essential.

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