MFC Personal Assistant

5 months ago

Polokwane, South Africa Old Mutual Full time

Description

In this role will form part of the Mass Foundation Cluster which is one of the largest customer-facing business segments in Old Mutual. Our vision is to be our customers' most trusted financial partner, passionate about helping them achieve their lifetime goals. Our mission is to enable positive futures for our customers, by bridging the gap between their resources and their financial service’s needs. Our primary goal is to facilitate access to financial solutions for our customers and to keep pace with their changing needs. Our target market is the low and emerging-middle income segment.

This role performs secretarial duties for an executive or senior employee. The incumbent is individually accountable for achieving results through own efforts.

In this role you will ensure the smooth running of the business by providing effective administrative assistance to the Regional Manager and team.

Proactively manage, coordinate, and maintain the diary of the line manager.

Coordinate all aspects of meetings, workshops, and functions (venue logistics, catering) according to the manager’s requirements, and within budget parameters.

Administrative support for meetings and workshops (collate, compile, and distribute agendas, presentations, and minutes within agreed timeframes).

Prepare of Sales reports on a daily/weekly basis.

Arrange and manage travel arrangements for the manager, according to the agreed business process and budget parameters.

Manage incoming calls and correspondence (paper and electronic), responding independently where possible and in line with authorised judgement.

Order and control refreshments, office supplies, and equipment, ensuring enough stock is always available, in line with budget parameters.

Ensure files (paper and electronic) are kept in order and easily accessible by manager.

Prepare and check invoices and arrange for payments to ensure adherence to requirements and Service Level Agreements.

Ensure office equipment is regularly maintained by relevant service providers.

Monitor and respond to incoming communication on behalf of the line manager, where appropriate, ensuring efficiency and timeous response.

Requirements

Office admin, secretarial, or equivalent qualification

3-5 years of relevant experience

Oracle Financials knowledge and experience required

Experience in supporting manager of others and the team

Excellent MS Office Computer skills, including Outlook, PowerPoint, Word 

Excellent written and verbal communication skills

Skills

Communication, Computer Literacy, Microsoft Office, Proactive Behavior, Problem Solving

Education

Diploma (Dipl.) (Required)

Closing Date

08 June 2024

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