Administrative Assistant

1 week ago

Cape Town, Western Cape, South Africa Art In Voyage Inc Full time R120 000 - R240 000 per year

ABOUT US

Art in Voyage is a boutique luxury travel company dedicated to curating exceptional, immersive travel experiences across the globe. We are seeking a highly organized and detail-oriented Administrative Assistant to the CEO to provide executive support and ensure the smooth coordination of leadership, client, and operational activities.

ROLE OVERVIEW

The Administrative Assistant will work directly with the CEO, providing high-level administrative, communication, and execution support. This role requires strong attention to detail, excellent written communication skills, and the ability to manage sensitive information with discretion. A background in travel or tourism will be considered a strong advantage.

KEY RESPONSIBILITIES

  • Manage the CEO's schedule, meetings, and appointments.
  • Attend meetings, compile comprehensive meeting minutes, and ensure timely follow-up on all action items.
  • Draft, manage, and respond to client communication on behalf of the CEO.
  • Support the CEO in preparing proposals, presentations, and documents according to established guidelines.
  • Maintain and organize digital filing systems, reports, and shared resources.
  • Coordinate guest documentation and CRM updates.
  • Liaise with suppliers, partners, and internal teams professionally and efficiently.
  • Assist with research, administrative tasks, and special projects as required.
  • Prepare internal notes, briefing documents, and follow-ups.
  • Handle confidential information with the highest level of professionalism.
  • Provide general administrative support to ensure efficient company operations.

QUALIFICATIONS & REQUIREMENTS

  • 20 years of administrative, executive assistance, or operational support role experience.
  • Excellent English grammar and writing skills.
  • Strong organizational and time-management abilities.
  • Ability to take clear, actionable minutes and ensure follow-through.
  • High level of professionalism, reliability, and discretion.
  • Proficiency in Microsoft Office (Word, Outlook, and Excel), and Canva.
  • Ability to work independently and manage shifting priorities.
  • Reputable references and a solid career track record are essential.
  • Background in travel, tourism, hospitality, or events is highly advantageous.

PERSONAL ATTRIBUTES

  • Detail-driven
  • Strong communicator, both written and verbal
  • Positive, professional, and collaborative

Job Type: Full-time

Pay: R20 000,00 - R30 000,00 per month

Experience:

  • Administrative Support: 10 years (Required)

Work Location: In person

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