Administrative Assistant

Administrative Assistant

Location:
Langebaan, Western Cape

Employment Type:
Full-Time

Salary Range:
R10 000 – R15 000 dependant on experience

About the Role

We are seeking a highly organised, detail-oriented and deadline-driven Administrative Assistant to provide comprehensive administrative support to our CEO and Head of Development. This role is ideal for a proactive professional who blooms in a fast-paced property development and residential golf estate environment, managing multiple priorities with precision and punctuality.

Key Responsibilities

Executive Support

• Provide direct administrative support to the CEO and Head of Development
• Manage ad hoc duties and special projects as assigned by the CEO
• Handle personal errands and shopping requirements for the CEO
• Maintain strict confidentiality on all sensitive matters
• Prep all weekly reports received from department managers
• General Personal Assistant duties, including preparation of meals
• Manage the CEO's properties
• Liaise with senior management/communication between the CEO Office and OPS Managers.

Marketing & Communications

• Liaise with external marketing agencies to coordinate campaigns and deliverables
• Ensure timely communication and adherence to marketing project deadlines

HR Administration

• Coordinate onboarding processes for new staff members
• Ensure all departments utilise correct templates and documentation
• Schedule and monitor performance reviews to ensure regular completion across all teams
• Escalate and resolve HR issues promptly and professionally
• Liaise with the external Labour Agency on employment relations matters
• Maintain accurate employee records and HR filing systems

General Office Administration

• Manage filing systems and ensure all documentation is properly organised and controlled
• Perform general office duties including stationery, correspondence, document preparation, and records management
• Coordinate internal deadlines and ensure timely completion of deliverables
• Maintain office efficiency and support day-to-day operations
• Monthly accounts reconciliation for the CEO Office

Required Qualifications & Experience

• Minimum 5 years
  of administrative experience, preferably in a similar support role
• Proven track record of working in fast-paced, deadline-driven environments
• Experience supporting C-suite executives is highly advantageous

Essential Skills

Technical Proficiency

• Proficiency in
  Microsoft Office 365
  (Word, Excel, PowerPoint, Outlook)
• Working knowledge of
  Adobe Illustrator

Core Competencies

• Organised
  with meticulous attention to detail
• Deadline-driven
  with the ability to manage multiple priorities simultaneously
• Punctual and reliable
  with excellent time management skills
• Strong written and verbal communication skills
• Ability to work independently and exercise sound judgment
• Discretion and professionalism when handling confidential information
• Proactive problem-solver with a solutions-oriented mindset
• Must have a valid driver's licence and own vehicle

Industry Context

Our company operates in the property development sector, with a focus on estate living, clubhouse and golf facilities. The successful candidate will play a vital role in supporting our team in this dynamic and growing development.

What We're Looking For

The ideal candidate is someone who:

• Takes initiative and anticipates needs before being asked
• Remains calm and efficient under pressure
• Takes pride in delivering high-quality work consistently
• Understands the importance of internal deadlines and works proactively to meet them
• Can build strong working relationships across all levels of the organisation

To Apply:
Please submit your CV and a brief cover letter outlining your relevant experience and why you would be an excellent fit for this role.