Administrative Assistant

CrossBoundary Group
About The Firm
CrossBoundary Group is a mission-driven investment and advisory firm that unlocks the power of capital for sustainable growth and strong returns in underserved markets. CrossBoundary Advisory has advised on over US$700 million of closed transactions in underserved markets across a broad range of impactful sectors, including agriculture, health, education, manufacturing, ICT, infrastructure, and clean power. Our investment platforms, CrossBoundary Energy, CrossBoundary Energy Access, and CrossBoundary Educational Infrastructure, directly finance projects to bring cheaper, cleaner, and more reliable electricity, as well as education infrastructure, to developing countries. Anchoring the Group's work in the renewable energy sector, CrossBoundary Energy is currently active in more than 10 African countries and has a portfolio of over US$100 million of renewable energy projects for commercial and industrial clients across the continent. CrossBoundary Energy Access uses blended finance and an innovative project financing structure to unlock capital for mini-grids with a mission to bring electricity for the first time to more than 170,000 people. Learn more at

Why join us?
The CrossBoundary team is a unique group of people who are genuinely excited by the opportunity to make a difference in some of the most challenging and exciting markets in the world. Team members come from diverse backgrounds but share several qualities: curiosity, humility, integrity, a drive for excellence, and a bias for action.

What You'll Do
CrossBoundary is recruiting an Administrative Assistant. The Administrative Assistant will provide administrative support to the South African team and operational support to the Cape Town office. The ideal candidate will be a proactive problem solver with excellent communication skills and attention to detail. We are looking for a candidate with previous experience working in an office environment, performing administrative duties, and providing support to a highly diverse team.

Your Primary Responsibilities Will Be

• Answer inquiries, and create a welcoming environment
• Process and direct mails, incoming packages and deliveries
• Perform a range of staff and operational support activities; may serve as a liaison with other departments on administrative and operational matters
• Arrange meetings and conferences, schedule interviews and appointments, and perform other duties related to maintaining one or more individual schedules, and organising catering when necessary
• Make travel, lodging and visa arrangements, either directly or through travel agencies
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Oversee and provide support for the Office Stewards in Cape Town and Johannesburg
• Order, stock, and distribute office supplies
• Assist in organising and supervising other office activities e.g. event planning, team lunches, etc.
• Ensuring that basic facilities, such as water and air-conditioning, are well-maintained
• Ensure operation of office equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Address employees' queries regarding office management issues (e.g. stationery, hardware, and travel arrangements)
• Anticipate the needs of others to ensure their seamless and positive experience
• Liaise with third party service providers like accountants, lawyers, bank account managers to make sure all administrative and finance requirements are being met
• Help with payment of any invoices due and coordinate the preparation of the office budget
• Ensure new staff are onboarded and visa requirements are met and initiated

Who You Are

• Excellent in written and verbal communication
• Excellent in customer service
• Proactive problem solver and possess a meticulous attention to detail
• Strong organisational skills that reflect ability to perform and prioritize multiple tasks seamlessly
• Proven ability to work in a fast-paced environment and stay calm under pressure
• Solid working knowledge of office processes, computer software, and electronic communications tools

Qualifications

• Bachelor's Degree in a relevant field.
• Fluent in English, with excellent written and verbal communication skills.
• Proven experience supporting senior executives in a fast-paced, multicultural environment.
• Strong organizational and time management skills, with the ability to prioritise multiple tasks seamlessly.
• High level of professionalism and emotional intelligence.
• Proficiency in Microsoft Office Suite, Slack, Concur, and other business tools.
• Passion for CrossBoundary's mission and a commitment to excellence.

Think you have what it takes but are not sure you check every box? Research shows that while men apply to roles when they meet an average of 60% of the criteria, women often only apply when they meet every requirement. If you're passionate about what we're building, we want to hear from you
Location
Candidates will join our team in Cape Town, South Africa

Equal Opportunity Employer
CrossBoundary is an equal opportunity employer. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to 

Contact
Interested candidates should apply