Administrative Officer A1

1 day ago

Stellenbosch, Western Cape, South Africa Stellenbosch University Full time R450 000 - R600 000 per year

Duties/Pligte

Procurement

  • Administering the end-to-end procurement process for all centrally funded activities, including but not limited to the following:

  • Liaising with Finance and Procurement for supplier registration and payment processing;

  • Coordinating procure-to-pay processes on the financial system;

  • Addressing and resolving creditor-related queries.

Expense Claim Reimbursements

  • Overseeing the processing of staff reimbursements related to central funding, ensuring accuracy and timely submission to Finance for payment.

Accounts Receivable

  • Administering the accounts receivable function for the Faculty of Medicine and Health Sciences (FMHS), including but not limited to the following:

  • Liaising with Finance for registration of new debtors;

  • Maintaining and updating debtor accounts;

  • Generating and processing debtor invoices on the financial system;

  • Responding to invoice-related queries.

Journal Requisitions

  • Preparing and initiating journal entries for accurate and up-to-date financial records.

Bursaries

  • Processing bursaries requests through the student information system in accordance with funding guidelines.

Ad Hoc Payments

  • Facilitating the processing of ad hoc salary payments via the HR system.

Policy Compliance

  • Ensuring that all transactions adhere to the University's policies and regulatory requirements.

Job Requirements/Pos Vereistes

  • National diploma on NQF Level 6, or an advanced certificate in Financial Management, Business Management or a related field.
  • Up to three years' experience in a similar role.

Recommendation/Aanbeveling

  • Intermediate Excel skills.
  • Familiarity with financial systems and university procedures will be advantageous.

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