Office Administrator and PA

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Office Administrator & Personal Assistant

Location: Stellenbosch, South Africa
Salary: R10 000 – R20 000 
Working Hours: Mondays - Fridays 08h00 – 17h00 

Role Overview

We are seeking a dynamic and organized Office Administrator & Personal Assistant to support a construction company in Stellenbosch. The ideal candidate will have strong administrative and computer skills, with the ability to thrive in a fast-paced, project-driven environment. This role requires attention to detail, excellent communication, and the ability to manage multiple tasks simultaneously while providing professional support to management and project teams.

More about the Company

Our client is a well-established construction company operating in the building contractor industry. They focus on delivering high-quality projects with precision and reliability. Their team-driven approach ensures smooth execution of contracts, tenders, and client requirements while maintaining strong relationships with suppliers and subcontractors.

Key Responsibilities

Office Administration & Coordination

• Manage general office administration including filing, documentation, and correspondence

• Prepare, format, and manage tenders, quotations, contracts, and project documentation

• Data entry and maintenance of electronic and physical filing systems

• Manage invoicing, payments, and basic financial administration

Scheduling & Support

• Schedule meetings, coordinate project appointments, and manage diaries

• Report to management and prepare administrative reports

• Provide administrative support to the project team on plans, permits, and compliance

Client & Supplier Communication

• Liaise with clients, suppliers, and subcontractors in a professional manner

• Maintain clear communication within the office and across project teams

Systems & Tools

• Work with MS Office (Word, Excel, Outlook, PowerPoint) and other relevant software

• Ensure accuracy in documentation and support smooth project administration

Requirements

• Matric (NQF 4) required; further administrative or computer-related courses advantageous

• 2–3 years of experience in office administration, preferably in the construction or engineering industry

• Experience in project administration and basic bookkeeping advantageous

• Knowledge of EJM Construction Software highly beneficial

• Strong computer skills (MS Office, databases, document management)

• Excellent organizational and time management abilities

• Attention to detail with high accuracy

• Strong written and verbal communication skills in Afrikaans and English

• Ability to work independently, solve problems, and handle pressure in a fast-paced environment

• Reliable transport and valid drivers licence

Why Join Us?

This is an opportunity to play a vital role in the daily operations of a reputable construction company. You will contribute to project success, support management, and ensure smooth office administration. If you are detail-oriented, proactive, and eager to grow your career in construction administration, we'd love to hear from you
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Kantooradministrateur & Persoonlike Assistent

Ligging: Stellenbosch, Suid-Afrika
Salaris: R10 000 – R20 000 
Werksure: Maandae tot Vrydae 08h00 – 17h00 

Rol Oorsig

Ons is op soek na 'n dinamiese en georganiseerde Kantooradministrateur & Persoonlike Assistent om 'n konstruksiemaatskappy in Stellenbosch te ondersteun. Die ideale kandidaat beskik oor sterk administratiewe en rekenaarvaardighede, met die vermoë om in 'n vinnige, projekgedrewe omgewing te floreer. Hierdie rol vereis aandag aan detail, uitstekende kommunikasie, en die vermoë om verskeie take gelyktydig te bestuur terwyl professionele ondersteuning aan bestuur en projekspanne gelewer word.

Meer oor die Maatskappy

Ons kliënt is 'n gevestigde konstruksiemaatskappy wat binne die boukontrakteursbedryf funksioneer. Hulle fokus op die lewering van hoë gehalte projekte met presisie en betroubaarheid. Hul span-gedrewe benadering verseker gladde uitvoering van kontrakte, tenders en kliëntvereistes, terwyl sterk verhoudings met verskaffers en onderaannemers gehandhaaf word.

Sleutelverantwoordelikhede

Kantooradministrasie & Koördinering

• Bestuur algemene kantooradministrasie insluitend lêers, dokumentasie en korrespondensie

• Stel tenders, kwotasies, kontrakte en projekdokumentasie op, formateer en bestuur dit

• Voer data in en handhaaf elektroniese en fisiese lêerstelsels

• Bestuur fakturering, betalings en basiese finansiële administrasie

Skedulering & Ondersteuning

• Skeduleer vergaderings, koördineer projekafsprake en bestuur dagboeke

• Verskaf bestuursverslae en administratiewe terugvoer aan bestuur

• Bied administratiewe ondersteuning aan die projekspan oor planne, permitte en nakoming

Kliënt- & Verskafferkommunikasie

• Handhaaf professionele kommunikasie met kliënte, verskaffers en onderaannemers

• Verseker duidelike en effektiewe kommunikasie binne die kantoor en oor projekspanne

Stelsels & Hulpbronne

• Werk met MS Office (Word, Excel, Outlook, PowerPoint) en ander relevante sagteware

• Verseker akkuraatheid in dokumentasie en ondersteun gladde projekadministrasie

Vereistes

• Matriek (NQF 4); verdere administratiewe of rekenaarverwante kursusse voordelig

• 2–3 jaar ondervinding in kantooradministrasie, verkieslik in die konstruksie- of ingenieursbedryf

• Ervaring met projekadministrasie en basiese boekhouding voordelig

• Kennis van EJM Konstruksiesagteware hoogs voordelig

• Sterk rekenaarvaardighede (MS Office, databasis- en dokumentbestuur)

• Uitstekende organisatoriese en tydsbestuursvermoëns

• Aandag aan detail en hoë akkuraatheid

• Sterk mondelinge en geskrewe kommunikasievaardighede in Afrikaans en Engels

• Vermoë om onafhanklik te werk, probleme op te los en druk in 'n vinnige omgewing te hanteer

• Betroubare vervoer en geldige bestuurslisensie

Hoekom by ons aansluit?

Hierdie is 'n geleentheid om 'n sleutelrol in die daaglikse bedrywighede van 'n gevestigde konstruksiemaatskappy te speel. Jy sal bydra tot die sukses van projekte, bestuur ondersteun en verseker dat kantooradministrasie glad verloop. As jy detail-gedrewe, proaktief en gemotiveerd is om jou loopbaan in konstruksie-administrasie uit te bou, wil ons graag van jou hoor
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