Remote Office Administrator

2 weeks ago

Stellenbosch, Western Cape, South Africa Urang Full time R15 000 - R17 000

Job Title:
Remote Office Administrator
Location:
Cape Town South Africa Remote (Supporting a UK-based business)

About the Role:
We are seeking a proactive and organised Office Administrator to provide essential administrative support to our UK operations team. This remote role will play a key part in ensuring smooth day-to-day office functions, accurate reporting, and professional communication with clients.

Key Responsibilities:

•    Photo and Report Management: Organise and manage photographs for operative groups; prepare and send picture reports to clients, including drafting email communications.

•    Inbox Management: Monitor and manage the main reports inbox, ensuring timely responses and follow-ups.

•    Key Handling: Maintain accurate records of key allocation and handling.

•    Attendance Records: Provide daily attendance records to the office team and ensure timely reporting.

•    Communication: Answer incoming calls professionally, directing queries appropriately.

•    Support for Directors and Team Members: Assist with ad-hoc administrative tasks as required.

•    General Administrative Duties: Support the operations team with tasks to maintain efficiency and organisation.

Person Specification / Skills Required:

•    Strong organisational and time-management skills.

•    Excellent written and verbal communication skills.

•    Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

•    Ability to multitask and work in a fast-paced environment.

•    High attention to detail and accuracy.

•    Professional and friendly telephone manner.

•    Flexible and adaptable to support varying tasks.

•    Ability to work independently and collaboratively as part of a team.

Working Hours: Monday – Friday (UK business hours may be required: 8:00–17:00 or 9:00–18:00)
Salary: R15,000 – R17,000 per month (DOE)

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