IT Finance Administrator

3 days ago

Johannesburg, Gauteng, South Africa Boardroom Appointments Full time R250 000 - R400 000 per year


Contract position

Minimum requirements:

  • 3 5 years experience in a Finance Administrator role
  • Post matric accounting / administrative qualification
  • Strong ERP experience and excellent MS Office skills, particularly Excel at an intermediary / advanced level
  • Strong focus on detail (accuracy and completeness), adherence to policy and procedure 
  • Meeting deadlines and strong interpersonal skills (communicating / guiding)

Responsibilities:

  • Ownership of the administration for purchase requisitions, including support processes, systems, and tools, including:
  • Creation of IT Purchase Requisitions in D365
  • Check that Purchase Order Request form is complete and that all supporting docs and approvals are attached
  • Load all supporting documentation in D365
  • Submit the Purchase Requisition for Purchase Order creation, within 24 hours of receipt of completed support documentation
  • Respond / resolve queries received from Procurement
  • Follow Up On Creation Of Purchase Order (PO)
  • Follow up on D365 workflow to ensure PO is confirmed timeously (PR to be converted to PO within 24 hours of PR creation)
  • Download PDF version of PO from D365 and forward to PO Requestor and vendor
  • Maintain tracker of PO numbers and associated D365 Cost Collector number.
  • Receipting Of All Goods And Service Delivered
  • Follow up on open POs with service owners. Delivered goods / services to be receipted before month end close
  • Download and circulation of open PO reports
  • Create on 2nd, 3rd and 4th week of the month, including the Friday before month end. Circulate to PR requester for follow up on delivery of goods / services
  • Service owners to follow up with service providers and ensure goods / services are delivered on time
  • Service owners to communicate back to IT Financial Administrator as to which line items on the PO have been received and can be receipted
  • Receipt all goods / services delivered before month end cut-off timelines
  • Facilitate Timeous Processing Of Vendor Invoices
  • On receipt of vendor invoice
  • Check invoice for completeness (correct Entity, VAT Number, PO number)
  • Circulate to the service owner for review and approval to process
  • General Ledger Journal Processing
  • Upon instruction and approval by the IT Finance Manager, process IT journals in D365:
  • Monthly IT prepaid journal
  • Monthly IT recharge journal
  • Month end accrual journals
  • Other journals as required
  • Ensure simplified and standardised month / quarter / year-end processes are followed
  • Identify opportunities to eliminate process inefficiencies

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