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Administrative Officer

2 weeks ago

Bellville Western Cape, South Africa Uys Properties Full time R150 000 - R180 000 per year

Real Estate & Property Management

We are a specialised real estate and property management agency with a branch in Hoheizen, Bellville, providing management services for sectional title schemes, homeowners' associations (HOAs), and rental properties across the Western Cape.

We are currently seeking a professional, organised, and reliable Administrative Officer to support our front desk and administrative operations. This is a great opportunity for someone eager to build a career in sectional title or property management, with room for professional growth in a regulated and fast-growing industry.

Key Responsibilities

Reception & Communication

  • To assist clients, owners, trustees, and service providers in a friendly and professional manner
  • Answer and direct calls and emails efficiently
  • Draft and respond to emails with attention to tone and accuracy
  • Handle queries from owners, trustees, and contractors

Administrative Support (Sectional Title Schemes)

  • Prepare and distribute notices, agendas, and minutes for trustee and AGM meetings
  • Maintain accurate owner and unit records
  • Assist with levy statements and accounts administration
  • File and manage documentation, resolutions, and correspondence
  • Liaise with contractors and service providers for maintenance tasks
  • Support Portfolio Managers with meeting scheduling and follow-ups
  • Assist with insurance claims
  • Help ensure compliance with industry regulations (e.g., Prescribed Management Rules and CSOS)

Minimum Requirements

  • Grade 12 / Matric (Essential)
  • Fluent both in English and Afrikaans (both written and spoken)
  • Excellent communication skills, professional telephone manner
  • Strong typing and email etiquette
  • Organised, efficient, and able to multitask
  • Proficient in Microsoft Office (Word, Excel, Outlook)

Desirable (Advantageous)

  • 1–2 years' experience in a receptionist or admin role (especially in real estate or property sector)
  • Experience in sectional title, HOA, or body corporate environments
  • Knowledge of STSMA, CSOS, and PMRs
  • Familiarity with WeConnectU or other property management systems
  • Diploma or degree in administration, business, finance, law, or real estate

Compliance & Disqualification Criteria

  • The successful candidate must:
  • Be fluent in both English and Afrikaans
  • Have no criminal record or civil judgments involving dishonesty
  • Not be an unrehabilitated insolvent
  • Will have to register with the PPRA (Property Practitioners Regulatory Authority)

Applicants who do not meet the above criteria will not be considered at all.

What We Offer

  • Salary: R15 000 per month
  • Full-time, stable position in our Hoheizen (Bellville) office
  • A supportive and collaborative team environment
  • Exposure to a specialised area of property management
  • Strong legal and accounting support
  • On-the-job training and professional development

Job Types: Full-time, Permanent, Graduate

Pay: From R15 000,00 per month

Application Question(s):

  • Do you reside close to Bellville?

Education:

  • Bachelors (Required)

Language:

  • both Afrikaans & English (Required)

Work Location: In person