Administrative Officer
4 weeks ago
Overview Student Development and Support (SDS) plays a leading role in creating a holistic, enabling environment and excellent opportunities for students to develop to their full potential as active scholars and responsive citizens in South Africa. In line with growing its capability, an exciting opportunity for an experienced Administrative Officer reporting to the Manager: Student Governance & Co-curricular Programmes is available within the Office of the Deputy Vice-Chancellor: Student Development and Support. Responsibilities Serve as the Secretary to the Board of Directors of the Media Society, preparing agendas, minutes, and follow-ups. Arrange the Media Society’s external engagements with partners, broadcasters, and other statutory and professional bodies. Contribute to the establishment, planning, and operations of a fully-fledged student radio station, including compliance and operational logistics. Support the student development initiatives, including identifying training needs and support implementation with internal and external facilitators. Arrange and oversee workshops, meetings, and events across various media streams (radio, print, digital, etc.). Liaise with training providers, gather and analyse feedback, and support continuous improvement of training activities. Administer the Co-curricular Media Platform, oversee student applications, engagements, and tracking participation. Serve as Secretary to the Media Panel, maintaining confidentiality, documentation, and timelines. Support the review and implementation of policies and guidelines related to media training, ethics, and student participation. Administer and coordinate the Co-Curricular Record Programme, ensuring accuracy and integrity of all student submissions. Verify applications and supporting documentation in line with institutional criteria. Communicate with students and referees to clarify, follow-up, or supplement motivation statements or documentation. Compile and present the verified list of co-curricular activities for review and approval. Liaise with the Chair to finalise and issue Co-Curricular Transcripts and Certificates to eligible students. Minimum Requirements National Certificate or Higher Certificate at (NQF 5) with 3 years administrative experience, preferably in a higher education or student development environment, or Senior Certificate with more than 5 years’ experience in higher education or student development environment. Advantageous Experience in event coordination, stakeholder engagement, and media training Key Competencies Strong administrative and organisational skills Excellent written and verbal communication Ability to work independently and as part of a team Familiarity with student development principles Competence in digital platforms and tools (e.g., MS Office, Google Workspace) #J-18808-Ljbffr
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