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Office Administrator
2 weeks ago
We are searching for a successful Office Administrator that will provide administrative support to the HR office by handling office and some HR duties and coordinating of boardroom meetings. You must have a passion to work with people; be deadline driven; attention to detail-oriented, professional and have excellent written and verbal communication skills and have the ability to act and think out of the box. You will be responsible for welcoming visitors, coordinating meetings, appointments and managing administrative tasks within our office environment.
The Office Administrator will report directly to the HR and Office Manager.
The Employee’s responsibilities shall include, among other things, the following:
Office related duties:
- Welcoming visitors and or guests and directing them to the relevant office/personnel/meeting when required;
- Coordinating and managing appointments, meetings, and the boardroom schedule and setting up as required, offering and supplying beverages to guests where needed;
- Maintaining general office related files, the company’s operations;
- Arranging for office beverages and printing supplies monthly;
- Overseeing any IT related matters within the HR and Office environment and logging tickets with our onsite IT technicians;
- To ensure at the end of every day that the beverages cupboard and kitchen is stocked and that all printers paper trays/ are full in admin building;
- To obtain daily meeting bookings for the admin building in advance to ensure you are ready on their arrival and liaise with the reception desk; and
- Renewal of Company Fleet licences and registrations as required.
HR admin related duties:
- Welcoming new employees and directing them to the relevant office/personnel;
- Coordinating and managing appointments, meetings, for HR and Office team;
- Overseeing and assisting employees downloading BambooHR app and the use of it;
- Prepare all necessary documents for new/existing employees joining from Welcome Pack, Attendance Registers ect;
- Creating of announcements to Employees on BambooHR;
- Assist with the following up on matters/documents with employees/managers;
- Assist with Employee Benefit such as explaining and understanding the Provident Fund and Medical Fund plans and assisting employees with completing the forms;
- Plan, and prepare documentation to support HR-related functions;
- Attend to, resolve and escalate personnel queries;
- Prepare monthly excel payroll hour sheet to departments;
- COIDA logging assistance and filing; and
- Performing other relevant duties when needed.
Operational and required times: Monday to Friday, 08h00 - 17h00.
Qualification/necessary skills:
- 3-5 Years’ proven experience in a similar role will be essential;
- Basic understanding of IT and how to troubleshoot matters and resolve;
- Excellent in Afrikaans and English, written, verbal, and interpersonal skills;
- Must be able to work under pressure in a fast-paced working environment;
- Ability to respond to common requests from employees and management; and
- Ability to effectively and comfortably present information to employees and management.
