Admin Clerk

6 days ago

Cape Town, Western Cape, South Africa e2b1f9ff-df7f-492a-b369-41fc8d29a1c4 Full time R40 000 - R60 000 per year

Job Title:

Admin Clerk

Department:

Finance

Reports To:

Bookkeeper

Location:

Montague Gardens, Cape Town

Job Type:

Full-time

Job Purpose:

The purpose of this role is to provide comprehensive administrative and financial support to the Finance Department by ensuring accurate data capturing, organized document management, efficient processing of financial paperwork, and smooth coordination of daily administrative tasks. The Admin Clerk contributes to the reliability of financial records, supports compliance and audit requirements, and helps maintain efficient finance operations through timely and accurate administrative assistance.

Key Responsibilities

Finance & Accounting Support

  • Capture supplier invoices, credit notes accurately and resolve queries
  • Create PO's
  • Assist with basic reconciliations (supplier, customer)
  • Load payment batches for review (where applicable)
  • Follow up on outstanding invoices, PODs, and documents from suppliers and internal departments
  • Process customer invoices, follow up on POD's and resolve queries
  • Assist with processing employee reimbursement claims
  • Prepare and maintain supplier and customer files
  • Assist with month-end preparations by providing organized, accurate documentation

Administrative & Filing Duties

  • Maintain manual and electronic filing systems
  • Scan, archive, and save finance documents daily
  • Ensure documents are complete, accurate, and audit-ready
  • Retrieve documents requested by auditors, management, or finance personnel
  • Maintain document control logs where required

Data Entry & Record Maintenance

  • Capture data into accounting systems, spreadsheets, and internal logs
  • Update and maintain registers (supplier register, invoice logs, asset registers, etc.)
  • Ensure data is accurate, verified, and supported by correct documentation
  • Assist in monitoring and updating finance spreadsheets and reports

Communication & Coordination

  • Liaise with suppliers regarding invoices, statements, and queries
  • Communicate with internal departments to obtain missing or outstanding documents
  • Provide day-to-day administrative support to the Finance Department
  • Handle incoming calls, emails, and general enquiries professionally

General Office Administration

  • Print, scan, copy, and prepare finance documents
  • Manage stationery requests and maintain supplies
  • Prepare internal correspondence and assist with meeting document packs
  • Carry out any ad-hoc administrative tasks assigned by management
  • Arrange courier services to all departments

Compliance & Confidentiality

  • Ensure all work complies with internal policies and procedures
  • Maintain strict confidentiality of financial and company information
  • Support audit processes by ensuring all documents are accurate and accessible

Minimum Requirements

  • Accounting-related qualification (Diploma or Degree required)
  • Strong computer skills, especially Excel
  • Excellent attention to detail
  • Strong organizational and administrative skills
  • Ability to work under pressure and meet deadlines
  • Good communication skills
  • Previous admin or finance experience will be an advantage

Attributes

  • Professional and trustworthy
  • Strong numerical aptitude
  • Proactive, reliable, and deadline-driven
  • Willingness to learn and develop within the finance environment

Location: Montague Gardens

Start Date: Immediate / As Soon As Possible

How to Apply

Send your CV to

, using the subject line:

Admin Clerk Vacancy – Your Name

  • Deadline:
    03 December 2025

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