Administrative Clerk

7 days ago

Cape Town, Western Cape, South Africa NextCareers Full time R140 000 - R210 000 per year

for application

Closing Date:

Key Performance Areas

Systems and Documentation Administration:

  • Receipt and review of learner applications, request additional information if required, and submit to Executive Head for review and approval
  • Conduct credit checks and maintain learner files, including opening files and uploading all documentation
  • Manage amendments to learner profiles and file all relevant documents

Office and Facilities Coordination and Administration:

  • Receive and coordinate facilities issues and external contractors for repairs
  • Monitor completion of repairs and facilitate school opening duties

Queries Support and General Administration:

  • Provide administrative support during open days and events
  • Respond to parent queries on learner applications
  • Liaise with other schools regarding learner transfers
  • Coordinate bookings with parents and manage Executive Head's diary
  • Deliver general admin support as required

Distribution of Textbooks and Stationery:

  • Receive, check, stamp, and label textbooks and stationery
  • Create and manage textbook pack lists for learners and coordinate signatures
  • File textbook records, coordinate the return of textbooks at year end, and manage payment process for damaged books

Qualifications, experience and skills

  • Grade 12 (Matric) – essential
  • At least 2 years' experience as an administrative clerk
  • Experience in an educational environment is an advantage
  • Microsoft Office proficiency
  • Familiarity with online information systems (e.g., Synergy)
  • Planning and organising skills
  • Excellent time management
  • Attention to detail
  • Effective verbal and written communication
  • Strong interpersonal skills
  • Patience

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