Executive Assistant

2 days ago

Johannesburg Metropolitan Area, South Africa Office Beacon South Africa Full time US$50 000 - US$80 000 per year

Overview

Founded in 2001, Office Beacon is a global leader in remote staffing managed services, providing innovative solutions that help businesses grow and scale efficiently. We support companies across industries with back-office operations, creative design, IT services, and customer support. Our brand is built on delivering high-quality, scalable results—and design is at the center of how we communicate that value.

We're looking for a highly organized, proactive, and detail-driven
Founders/Executive Associate
to support our CEO, CTO, and COO across multiple time zones. This role is perfect for someone who thrives in fast-paced environments, enjoys wearing multiple hats, and wants to grow alongside an early-stage startup.

What You'll Do

Executive Support & Scheduling

  • Coordinate meetings across
    2–3 time zones
    , ensuring smooth collaboration between global teams.
  • Manage and optimize the calendars of three executives (CEO, CTO, COO).
  • Track priorities, deadlines, and follow-ups to keep leadership aligned and efficient.

CRM & Documentation

  • Perform ongoing
    CRM clean-up, maintenance, and updates
    , including capturing meeting notes (typed or handwritten and converted).
  • Maintain accurate customer, partner, and investor records—approx.
    10 meetings per week
    .
  • Prepare preliminary documentation for customer engagements.

Outreach & Communication

  • Draft, refine, and prepare
    outreach emails
    for first-contact and follow-up sequences.
  • Support the founders in communication flows with prospects, partners, and stakeholders.

Research & Analysis

  • Conduct research on
    potential customers, competitors, and market insights
    .
  • Summarize findings into concise briefs that can guide leadership strategy.

Grant & Finance Support

  • Prepare initial drafts of
    grant applications
    using existing materials.
  • Assist with
    basic finance tasks
    , such as organizing financial information, updating simple spreadsheets, and supporting grant-related financial documentation.

Who You Are

  • Exceptionally organized with a talent for juggling shifting priorities.
  • Comfortable working across
    Pacific Time and Asia Time
    schedules.
  • Strong written communication skills with the ability to draft professional emails and documents.
  • Detail-oriented, resourceful, and able to work independently.
  • Familiar with CRM tools (HubSpot, Salesforce, or similar).
  • Basic finance understanding (spreadsheets, budgets, financial summaries).
  • Comfortable in an early-stage, fast-moving startup environment.

Nice to Have

  • Experience supporting C-level executives or founders.
  • Prior work in SaaS, deep tech, or research-driven industries.
  • Grant writing or proposal development experience.

Why Join Us?

  • Work closely with experienced founders and gain exposure to strategy, operations, finance, and product.
  • High-impact role where your work directly influences company momentum.

  • Part time executive assistant

    1 week ago

    Johannesburg Metropolitan Area, South Africa African Female Voices Full time R200 000 - R400 000 per year

    Company DescriptionAfrican Female Voices is a platform focused on the stories of African women, showcasing our diversity, and serving as the top destination for all lifestyle topics. We empower women by providing them with the necessary tools to balance their careers, family life, and personal needs. Our mission is to highlight the achievements of African...

  • Executive Assistant

    2 weeks ago

    Johannesburg Metropolitan Area, South Africa Africa Rising Music Conference Full time R250 000 - R450 000 per year

    Company DescriptionSJN is led by Sarah Jane Nicholson, a music executive and creative entrepreneur working across several global projects including the Africa Rising Music Conference (ARMC), Paradise Worldwide (Africa), and SJNCo, which oversees artists such as Money Badoo.Her work focuses on bridging the African and international music industries,...

  • Executive Assistant to Chief Executive Officer

    4 days ago

    Johannesburg Metropolitan Area, South Africa Mandela Institute for Development Studies -MINDS Africa Full time R250 000 - R500 000 per year

    About the organisationThe Mandela Institute for Development Studies (MINDS) is a Pan-African policy think tank that provides a forum for dialogue, information dissemination and networking aimed at addressing the short, medium and long term development challenges in Africa, Its work is underpinned by rigorous research on the different elements of...

  • Executive Assistant to the CEO, COO

    2 weeks ago

    Johannesburg Metropolitan Area, South Africa Office Beacon South Africa Full time R350 - R700 per year

    Auckland Park – Office BasedUS Working HoursSupporting a US-based Behavioral Health OrganizationAre you an experienced Executive Assistant who thrives in a fast-paced, mission-driven environment?We are recruiting on behalf of our US client,Nurture & Nature ABA & Consultation, a behavioural health organisation dedicated to compassionate, evidence-based...

  • Remote Virtual Executive Assistant

    2 weeks ago

    Johannesburg, South Africa The Executive Space Full time

    Job Overview **Date Posted**: Posted 39 mins ago **Location**: Johannesburg, Gauteng **Job Title**: Remote Virtual Executive Assistant **Salary**: R16,800 **Education Level**: High School / Matric **Job Level**: Graduate **Minimum Experience**: 0 - 1 Years Remote Virtual Executive Assistant - Gauteng. At our company, opportunities for growth abound....

  • High Level Executive Assistant

    4 days ago

    Bloemfontein Metropolitan Area, South Africa Baruk Energy Full time R120 000 - R240 000 per year

    Are you a driven, ambitious professional ready to step into a transformative role where you'll become the right-hand to a trailblazing CEOAt Baruk Group—one of South Africa's most progressive high-growth companies, headquartered in Bloemfontein with a national footprint in all the main centres and currently expanding into the Middle East—we're seeking an...

  • Executive Assistant

    7 days ago

    City of Johannesburg Metropolitan Municipality, South Africa Ocean Basket Holdings Full time

    Join to apply for the Executive Assistant role at Ocean Basket Holdings Join Ocean Basket as Executive Assistant to the CEO! We are searching for an exceptional, highly strategic Executive Assistant to serve as the trusted advisor and central communicator for our CEO. This is a high-impact, permanent position in Johannesburg requiring a strong on-site...

  • Recruitment Assistant

    2 weeks ago

    Johannesburg Metropolitan Area, South Africa Empower Capital Full time R25 000 per year

    Temporary Recruitment AssistantContract Type:Short-Term (1 December – Early January)Location:[Insert Location]Start Date:1 December (or ASAP)Reporting To:Chief Executive Officer (CEO)Purpose of the RoleThe organisation is seeking a highly organised and detail-oriented individual to provide short-term recruitment and administrative support to the CEO. The...

  • Internal Audit Executive

    2 weeks ago

    Johannesburg Metropolitan Area, South Africa wePlace Full time R900 000 - R1 200 000 per year

    Our client, a leader in the Retail, Manufacturing and Industrial sectors, is looking for anInternal Audit Executiveto join their team.Purpose of the jobProvides strategic direction, manage and execute the Internal Audit activity, coordinate specific processes to support the implementation and execution of the Internal Audit Plan, conducting, compiling and...

  • Personal Assistant

    4 days ago

    Johannesburg Metropolitan Area, South Africa travSIM Full time R400 000 - R800 000 per year

    Position: Persönliche Assistenz (PA) des CEO (m/w/d), deutschsprachigStandort: Rosebank, Johannesburg, SüdafrikaAnstellungsart: Vollzeit, vor OrtWir suchen eine hochorganisierte, diskrete und deutschsprachige Persönliche Assistenz (m/w/d), die unseren CEO im Tagesgeschäft unterstützt. In dieser Schlüsselrolle sind Sie erste Ansprechperson für...