Executive Assistant

1 week ago

Johannesburg Metropolitan Area, South Africa Africa Rising Music Conference Full time R250 000 - R450 000 per year

Company Description

SJN
 is led by 
Sarah Jane Nicholson
, a music executive and creative entrepreneur working across several global projects including the 
Africa Rising Music Conference (ARMC)
, 
Paradise Worldwide (Africa)
, and 
SJNCo
, which oversees artists such as 
Money Badoo
.

Her work focuses on bridging the African and international music industries, driving strategy, brand partnerships, and cultural impact. The next ARMC edition will take place at 
Constitution Hill in Johannesburg on May 22–23, 2026
, bringing together leading African and European industry professionals for two days of collaboration, performance, and exchange.

Role Description

SJN is seeking a 
highly organised, fast-paced, and solutions-driven Personal Assistant
 to support across both 
professional and personal responsibilities
.

This 
contract hybrid role
 is based in the 
Johannesburg Metropolitan Area
, with flexibility for partial remote work.

The role requires someone who thrives in a dynamic environment and can balance multiple priorities across the business and personal spheres — ensuring that projects, communications, and logistics all run seamlessly.

Core Responsibilities:

  • Manage the Director's 
    calendar, travel, correspondence, and scheduling
  • Secure meetings and maintain communication
     with international partners, artists, and stakeholders
  • Research and identify key industry contacts
     and potential collaborators
  • Draft and send pitch emails
     and follow up professionally to secure meetings and results
  • Prepare concise 
    meeting briefs, reports, and follow-ups
  • Coordinate administrative tasks across 
    ARMC
    , 
    Paradise Worldwide
    , and 
    artist management projects
  • Support 
    personal life management
    , including errands, household coordination, and lifestyle admin
  • Maintain structured systems to ensure deadlines, tasks, and priorities are consistently tracked and completed
  • Communicate clearly with internal teams and external partners to keep everything on track.

Qualifications & Requirements

  • Outstanding 
    organisation
     and 
    time management
     skills
  • Strong 
    written and verbal communication
    , with professional email and pitch writing ability
  • Skilled in 
    Mac OS
    , 
    Google Workspace
    , 
    Microsoft Office
    , and 
    Canva
  • Proven ability to 
    manage schedules, correspondence, and international travel
  • Confidence in 
    researching leads, preparing decks
    , and supporting outreach campaigns
  • Able to work 
    independently
    , follow through on instructions, and manage multiple tasks under pressure
  • Previous experience as a 
    Personal Assistant
    , 
    Project Coordinator
    , or 
    Executive Assistant
  • Bachelor's degree
     in Business Administration, Communications, or related field (preferred)
  • Experience in the 
    music, media, or events industry
     is a strong plus
  • Own transport and valid driver's licence required
  • Personality fit:
     efficient, emotionally steady, logical, proactive, and always closing loops — someone who keeps track, keeps up, and gets results

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