Receptionist / Office Assistant

2 days ago

Bryanston Gauteng, South Africa ASUS Full time R120 000 - R180 000 per year

Position Overview:

The Receptionist is responsible for managing daily office operations, welcoming guests, coordinating facility needs, and providing light administrative and IT support. This role is crucial in maintaining a professional office environment and ensuring smooth day-to-day functioning.

Key Duties & Responsibilities:

Front Office & Facility Management (Daily)

  • Open and prepare the office each morning (lights, aircon, cleanliness check, coffee machine, etc.)
  • Close and secure the office at the end of the day
  • Receive and direct calls, visitors, and deliveries courteously
  • Maintain meeting rooms, ensure readiness before appointments
  • Monitor office cleanliness and coordinate with cleaning staff or service providers

Administrative & Logistics Support (Daily / Weekly)

  • Manage stationery, pantry, and general supply stock; place orders when required
  • Assist with printing, filing, and document delivery
  • Support the Office Manager and Accountant with collection of quotes and invoices
  • Handle courier and post services (incoming and outgoing)

Accommodation & Vehicle Management (Weekly / Monthly)

  • Oversee expat apartments – lease renewals, maintenance issues, utilities, and cleaning schedules
  • Manage company rental cars – renewals, service bookings, fuel card management, and logs
  • Maintain a tracker for all apartment and car expenses

Basic MIS / IT Support (As Needed)

  • Assist new employees with laptop setup (login, Wi-Fi, email, printer access)
  • Coordinate with IT support for troubleshooting and system updates
  • Maintain inventory of devices and accessories (mice, keyboards, chargers, etc.)

Other Duties (As Assigned)

  • Support event coordination (team lunches, client visits, office functions)
  • Run small errands within local vicinity (bank, post, suppliers)
  • Serve refreshments during meetings or client visits

Skills & Competencies:

  • Professional presentation and communication skills
  • High reliability and strong time management
  • Intermediate computer literacy (MS Office, email, printer setup)
  • Ability to multitask and prioritize effectively
  • Trustworthy and respectful of confidential company activities

Qualifications & Experience:

  • Grade 12 (Matric) required; tertiary certificate preferred
  • Minimum 2 years' experience in front office, administration, or support role
  • Own Transport Required

Work Schedule:

  • Monday to Friday, 06:30 (Office Open) – 17:00
  • Expected 8 productive hours per day (excluding breaks)

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