Personal Assistant: Executive Head
2 weeks ago
1. Provide secretarial and administrative duties (TCF)
- Attend to all incoming calls
- Attend to and sort mail
- Manage Executive Head diary
- Arrange and co-ordinate internal and external meetings/functions
- Compile and type letters
- Order stationary
- Liaise with IT on technical issues
- Attend to payment requests and credit card statements
Record keeping of all committee documents and correspondence
Receive visitors for Executive courteously
- Compile Presentations and Reports
- Monitor budget
2. Plan and organise meetings of the Executive Head.
- Compile and distribute board packs and meetings/committees
Compile and co-ordinate monthly management reports
Provide executive with all relevant documentation Arrange refreshments for meetings
- Compile and distribute agendas and notice for meetings
- Take and distribution of minutes
3. Arrange for travel, accommodation and other requirements of the Executive Head.
- Make and process travel and accommodation arrangements
- Process related claims
Requirements
Formal Education:
- Matric
- Secretarial Diploma
Technical/Legal Certification:
- MS Office Advanced
- Minute Taking Course
Experience:
5 years' experience as an PA reporting to a Executive Head
Work Level
Executive
Job Type
Permanent
Salary
Market Related
EE Position
No
Location
Menlyn
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