Residential Property Administrator

1 week ago

Pretoria, Gauteng, South Africa The Focus Group Full time R120 000 - R180 000 per year

Residential Property Administrator

Division: Property Management
Location: Pretoria
Reporting to: Property Manager

Purpose of the Role

  • Ensure buildings' occupancy rate is achieved.
  • Capture new lease details accurately and process amendments.
  • Manage student accommodation rentals and queries, including fines, arrears, and payments.

Key Responsibilities

  • Property Administration
    • Monitor applications on the website and support channels.
    • Verify student lists from universities and manage defunded students.
  • Leasing
    • Vet documents, perform credit checks, and ensure lease accuracy.
    • Update student details on relevant systems.
    • Report on occupancy levels and vacancies.
  • Billing & Statements
    • Generate monthly lease billings and statements.
    • Process debit runs and post batches in PIMS and Great Plains.
    • Monitor payment allocations and create reconciliations when needed.
  • Arrear Management
    • Ensure rental payments are made on time.
    • Issue letters of demand and manage AOD repayments.
    • Facilitate handovers for defaulting students.
  • General Administration
    • Compile monthly management reports.
    • Manage account closures and deposit refunds.

Skills & Competencies

  • Strong reconciliation and numeracy skills.
  • Proficiency in relevant software packages.
  • Excellent attention to detail and communication skills.
  • Ability to influence, guide, and relate to student needs.
  • Deadline-driven with strong time management.
  • Innovative and process oriented.

Qualifications & Experience

  • Education: Matric and a National Diploma.
  • Experience: Minimum 2–3 years in Property Management.
  • Experience in Student Accommodation is advantageous.

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