Project Manager

6 days ago

Cape Town, Western Cape, South Africa Somewhere Full time

Role: Project Manager

Priority Location: Global (Latin America or South Africa)

Working Hours: Monday-Friday, 40hrs/week, aligned with Eastern Time (US)

Type of job: Fully Remote

Start Date: ASAP

Salary Range: $1,800-$2,500/month

The final offer is at the client's discretion and may exceed the salary range for exceptional candidates, subject to the candidate's interview result, skills, and experience.

 

About the Role: We are looking for a Project Manager with strong Executive Assistant capabilities to give the founder significant leverage day to day. This person will sit at the center of operations: organizing projects, keeping deliverables on track, capturing and distributing information, and holding stakeholders accountable.

This is not a passive assistant role. The right candidate is assertive, structured, and proactive. You are comfortable managing up, pushing for decisions, and ensuring commitments are met across multiple client engagements.

Key Responsibilities:

Project Management

Organize, track, and update project plans across multiple client accounts in partnership with the founder.Capture live notes in client and internal meetings, including action items, owners, and deadlines.Translate meeting outcomes into structured tasks and follow-ups, and ensure they are recorded in the appropriate tools.Drive accountability across the team: follow up on open tasks, risks, and dependencies until they are resolved.Maintain clear visibility of priorities and timelines so the founder always knows what needs to happen next.

Executive Support

Manage the founder's schedule around client work, internal meetings, and deep-work time.Help triage inbound communication and requests, surfacing what is most important and time sensitive.Prepare light materials, summaries, or checklists before key meetings so the founder arrives prepared.

RevOps Context and Coordination

Learn and understand the core RevOps and GTM stack (HubSpot, Salesforce, and supporting tools) well enough to follow projects and actions.Coordinate with HubSpot admins and other technical team members so projects move smoothly from idea to execution.Ensure documentation is captured and organized so the team can reference decisions and processes later.

Key Requirements

5+ years of experience in a Project Manager, Chief of Staff, Operations, or Executive Assistant role supporting a senior operator or founder.Strong project management skills: organizing work, structuring timelines, and driving follow-through.Comfortable managing up: you are willing to remind, nudge, and push for decisions from leadership.High level of ownership and initiative: you do not wait for tasks, you anticipate what is needed and act.Excellent written and verbal communication in English.Ability to work across multiple projects and contexts without dropping details.Full-time availability and interest in a long-term role.

Preferred Requirements

Experience in SaaS, RevOps, GTM, or working closely with technical or revenue operations teams.Familiarity with CRM tools like HubSpot or Salesforce and related GTM tools.Prior experience in a consulting, agency, or multi-client environment.

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