Personal Assistant

2 weeks ago

Johannesburg, Gauteng, South Africa Old Mutual Limited Full time

Let's Write Africa's Story Together

Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this.

Job Description

This role will be responsible for performing routine administrative duties such as drafting correspondences, scheduling appointments, organizing and maintaining data as well as assisting internal and external stakeholders.

Administration

Produce, update, and provide best practice support on a wide range of Microsoft documents, databases, and other departmental systems.

Business Meetings/Events Arrangement

Schedule appointments, make arrangements for meetings and conferences, and organize travel plans, following instructions to ensure more senior colleagues or a senior executive make the best use of their time.

Correspondence

Prepare routine letters, email, minutes of meetings, and reports for approval by more senior colleagues or a senior executive.

Document Preparation

Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports.

Work Scheduling and Allocation

Design own monthly schedule and, if necessary, assign work to others in order to speed up office workflow and ensure high-priority tasks get done.

Data Collection and Analysis

Produce accurate reports for others by collecting data from a variety of standard sources and inputting it into standard formats.

Insights and Reporting

Extract and combine data to generate standard reports.

Budgeting

Monitor and analyze data using budgeting systems and protocols.

Personal Capability Building

Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.

Operational Compliance

Develop working knowledge of the organization's policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards.

Procurement

Support others by carrying out simple procurement tasks. Involves following established procedures.

The Recruitment Process:

  • TA Interview: This will be a discussion with a member of the Talent Acquisition Team to give you an understanding of our business, our culture & values and more context on the role. It will also allow us the opportunity to get to know you more and ensure OMI can meet your career aspirations.

  • Panel Interview: This will be with 2 members of the Senior Leadership of the Hiring Team and 1 member of the HC Leadership Team.

  • Technical & Psychometric Assessments: These will depend on the role and will sometimes happen concurrently with Vetting through an external service provider & Internal Verification.

  • Final Feedback.

All About OMI:

Please note that, unfortunately, we cannot accept any applications after the closing date

Skills

Accounting, Action Planning, Budget Management, Calendar Coordination, Computer Literacy, Data Analysis, Database Reporting, Data Compilation, Data Interpretations, Executing Plans, Financial Acumen, Management Reporting, Numerical Aptitude, Office Administration, Oral Communications, Organizing, Report Review

Competencies

Directs WorkDrives ResultsEnsures AccountabilityManages ComplexityOptimizes Work ProcessesPlans and AlignsTech Savvy

Education

Bachelor Of Adminstration: Business Administration (Required), NQF Level 3 & NQF Level 2 - Below school leaving

Closing Date

04 December 2025 , 23:59

The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question.

The Old Mutual Story

  • Personal Assistant

    6 days ago

    Johannesburg, Gauteng, South Africa Tati Software Full time

    Are you a proactive, highly organised professional who thrives in a fast-paced environment? We are looking for areliable Personal Assistantto provide direct, day-to-day support to the Manager and help keep operations running smoothly.As the Personal Assistant, you will ensure the Manager's workflow is seamless, priorities are protected, and tasks are...

  • Personal Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa Gigi Restaurant JHB Full time

    We're Hiring — Personal Assistant (Gigi Restaurant, Waterfall City)Gigi is looking for a highly organised Personal Assistantto support our Executive Chef and Management team with day-to-day admin and coordination.Responsibilities• Coordinate calendar appointments• Manage incoming and outgoing communication• Assist with restaurant admin, invoices,...

  • Personal Assistant to CEO

    2 weeks ago

    Johannesburg, Gauteng, South Africa Wave Global Full time

    We're seeking an experienced Executive PA to provide top-tier administrative support to our CEO. In this pivotal role, you'll manage communications, organize schedules, and ensure the CEO's day-to-day operations are seamless.Your responsibilities will include handling inquiries, scheduling meetings, arranging complex travel, and maintaining documentation. If...

  • Personal Assistant to Director

    2 weeks ago

    Johannesburg, Gauteng, South Africa Comanche Armament Corporation Full time

    Job Title:Personal Assistant to the executiveLocation:executive Residence / Travel as RequiredWorking Hours:Full-Time, Start Daily at 08:00 AMJob Overview:The Personal Assistant (PA) will provide high-level, hands-on support to the executive personal by managing daily personal routines, travel logistics, home readiness, and lifestyle requirements. This role...

  • Executive Personal Assistant

    1 week ago

    Johannesburg, Gauteng, South Africa Boardroom Appointments Full time

    Minimum Requirements:Work experience as an Executive Assistant, Personal Assistant or similar role Excellent MS Suite knowledgeOutstanding organizational and time management skills High level of technological know-howPro-active approach Common senseExcellent verbal and written communications skills Discretion and confidentialityAble to work with little...

  • Advocate's Personal Assistant

    1 week ago

    Johannesburg, Gauteng, South Africa Labour Law News Full time

    Key ResponsibilitiesAdministrative & Office SupportManage the Advocate's diary, including scheduling consultations, court appearances, meetings, and travel.Screen, prioritise, and manage emails, calls, and correspondence.Maintain an organised filing system (digital and physical).Prepare, edit, and format legal documents, bundles, indices, and briefs.Ensure...

  • Operations & Personal Assistant to the Managing Director

    6 days ago

    Johannesburg, Gauteng, South Africa The Legends Agency Full time

    Operations & Personal Assistant to the Managing Director A role for a disciplined, detail-driven operator who brings structure, calm, and control to a fast-moving environment Johannesburg R15 000 per month About Our Client Our client is a growing, efficiency-focused business that prides itself on operational excellence, accountability, and a culture of...

  • Dental Assistant

    4 days ago

    Johannesburg, Gauteng, South Africa Mdlayi Holdings Full time

    we are seeking for a dedicated and passionate dental assistant to join friendly dental practiceRequirements:HPCSA registered (non negotiable) excellent communication and patient care skills , Punctual , motivated, reliable and a team playerReside in JHB CBD, preferablyJob Types: Full-time, PermanentWork Location: In person, JHB centralJob Type:...

  • Store Assistant

    2 days ago

    Johannesburg, Gauteng, South Africa LUPIS Full time

    Store Assistant (accessory shop)requirementsexcellent communication and interpersonal skills☆ previous retail experience (at least 1year) preferred☆ passion for providing excisional customer service☆ ability to work well in a team environment (willingness to facilitate communication)☆ must be able to Worke on weekends and public holiday...

  • Executive Assistant

    4 days ago

    Johannesburg, Gauteng, South Africa Stonehagefleming HR Full time

    Executive AssistantOVERALL PURPOSEProvide comprehensive support to the Head of South Africa, who also serves as the Head of Investment Management South Africa, as well as other senior members of the Client Management team. This role also includes collaborating with other Executive Assistants to ensure efficient and professional administrative support for the...