Executive Personal Assistant

2 days ago

Johannesburg, Gauteng, South Africa Boardroom Appointments Full time R900 000 - R1 200 000 per year


Minimum Requirements:

  • Work experience as an Executive Assistant, Personal Assistant or similar role 
  • Excellent MS Suite knowledge
  • Outstanding organizational and time management skills 
  • High level of technological know-how
  • Pro-active approach 
  • Common sense
  • Excellent verbal and written communications skills 
  • Discretion and confidentiality
  • Able to work with little or no supervision

Responsibilities:

  • Act as the point of contact among executives, employees, clients and other external partners
  • Drafting of emails and communication to all staff
  • Travel Management
  • Executive travel arrangements including visa applications, flight and accommodation bookings, transfers and travel itineraries
  • Diary Management
  • Manage the executives calendars, setting up meetings both internally and externally, and complex diary management through effective prioritization
  • Office Management
  • Oversee the performance of clerical staff (office manager and office cleaner)
  • Oversee the office manager and general day-to-day office requirements
  • Manage the office budget and oversee all finances related to gifting, stationary, office supplies and groceries
  • Event Planning and Execution
  • Coordinate events and company functions
  • Compile the monthly team update presentation
  • HR Support
  • Compile, consolidate and distribute the company newsletter
  • Work closely with HR to develop the yearly calendar for company wellness programs and culture focused initiatives
  • Project management and implementation of the company Employee Value Proposition

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