Advocate's Personal Assistant

2 weeks ago

Johannesburg, Gauteng, South Africa Labour Law News Full time R120 000 - R180 000 per year

Key Responsibilities

  • Administrative & Office Support
  • Manage the Advocate's diary, including scheduling consultations, court appearances, meetings, and travel.
  • Screen, prioritise, and manage emails, calls, and correspondence.
  • Maintain an organised filing system (digital and physical).
  • Prepare, edit, and format legal documents, bundles, indices, and briefs.
  • Ensure that all deadlines are diarised and monitored.
  • Tracking matters, progress, timelines, and court dates.
  • Coordinate delivery and collection of documents from chambers, courts, and attorneys.
  • Conduct basic legal research when required (case law retrieval, citations, referencing).
  • Manage invoicing and follow-ups on payments.
  • Handle expense submissions, basic bookkeeping, and reconciliation.
  • Assist with maintaining records for tax, fees, and practice expenses.
  • Maintain strict confidentiality regarding all case information and client matters.

Qualifications & Experience

  • Matric / Grade 12.
  • Minimum 2–3 years' experience as a PA, Legal Secretary, or Administrative Assistant in a legal environment.
  • Strong typing, proofreading, and document-formatting skills.
  • Proficiency in MS Office (Word, Outlook, Excel), PDF tools, and legal research platforms (e.g., LexisNexis, Jutastat) preferred.
  • Knowledge of legal terminology, litigation processes, and court rules.

Skills & Competencies

  • Excellent written and verbal communication skills.
  • High level of professionalism and discretion.
  • Strong organisational and time-management abilities.
  • Ability to manage high-pressure environments and strict deadlines.
  • Attention to detail and accuracy in documentation.
  • Ability to work independently and take initiative.
  • Strong interpersonal skills for client and attorney liaison.

Job Type: Full-time

Pay: R10 000,00 - R15 000,00 per month

Education:

  • Diploma (Preferred)

Experience:

  • PA or Legal Secretary: 2 years (Preferred)

Work Location: In person

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